Senior Executive Assistant

2 weeks ago

Singapore Bridge Et Al. Full time

Location: Singapore (Full Time)
Industry: AI / Technology

About the Role
We are seeking a highly capable Senior Executive Assistant to support the CEO with proficiency in Japanese (both written and spoken) at a dynamic start-up company in the AI/Technology sector, based in Singapore. This is a full-time role requiring strong organizational, communication, and cross-cultural skills.

Key Responsibilities

Communication Management

  • Act as the point of contact for internal and external stakeholders.
  • Draft, review, and manage correspondence, presentations, and reports on behalf of the executive.

Travel & Logistics

  • Coordinate complex travel arrangements, including flights, visas, accommodation, and itineraries.
  • Handle last-minute changes and ensure seamless travel experiences.

Calendar & Schedule Management

  • Manage and prioritize the executive's calendar, scheduling meetings, appointments, and travel.
  • Anticipate scheduling conflicts and proactively resolve them.

Meeting & Event Coordination

  • Organize and prepare for meetings, including agenda setting, briefing materials, and follow-ups.
  • Coordinate executive-level meetings, workshops, and offsites.

Administrative & Operational Support

  • Handle expense reports, budgets, and invoice processing.
  • Maintain filing systems, records, and documentation.
  • Support office operations as required.

Stakeholder Engagement

  • Liaise effectively with board members, senior leaders, clients, and external partners.
  • Represent the executive in communications when appropriate.

Requirements

  • Act as a strategic partner to the senior executives and CEO.
  • Strong expertise in managing schedules, travel, and executive-level communication
  • Strong experience in project management and able to follow through key initiatives
  • Professional fluency in English and Japanese (both written and spoken).
  • Proven experience as an Executive Assistant or Senior EA, ideally in a fast-paced or start-up environment.
  • Excellent organizational and interpersonal skills, with the ability to manage multiple priorities.
  • Comfortable working with government officials and senior stakeholders.
  • Proficiency in Microsoft Office Suite and other collaboration tools.

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