Deputy Manager/Senior Associate, ISTD

19 hours ago

Singapore SUTD (Singapore University of Technology & Design) Full time

Deputy Manager/Senior Associate, ISTD (Undergraduate Programme) (Contract)We are seeking a proactive and organised individual to provide administrative support for our undergraduate programme. You will play a vital role in ensuring the smooth operation of the student journey—from enrolment to graduation—by supporting academic faculty, students, and internal teams. The person reports to Deputy Director, Information Systems Technology & Design (ISTD) and is part of the administration team in the pillar. Duties and Responsibilities Provide day-to-day administrative support for undergraduate programme: Maintain accurate and up-to-date study plans, student enrolment records, academic tracks, minors, exchange programme and course selections manually or electronically. Liaise with faculty and student administration colleagues to support students for enrolments and academic advice, process enrolment variation requests, and monitor student progress. Assist with Course Instructor and Teaching Assistants (Graduate and Undergraduate) hiring and provide administrative support for onboarding, system access, submission of forms and timesheets. Support Global Exchange Programme mapping request checks with faculty. Coordinate timetables, assessments, and examination logistics. Act as a first point of contact for undergraduate student enquiries. Organise and provide support to student events, feedback sessions and briefings. Assist with procurement and financial-related matters. Other duties and responsibilities as assigned by Reporting Officer. Qualifications Relevant Degree or Diploma educational qualifications, preferably with minimum two to three years of related working experience. Excellent communication and interpersonal skills. Good organisational skills and analytical mindset. Meticulous and detailed oriented. Resourceful and able to gather information independently and pro-actively. Team player with a service-oriented personality. Preferably with knowledge of academic regulations and university systems. #J-18808-Ljbffr

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