Executive Assistant

6 days ago


Singapore PERSOL Full time

Executive Assistant ( North / Office Hours / up to $2800 )
Responsibilities
Ensure stock level of consumables is kept at an optimal level to meet usage demands.
Ensure replenishment is carried out for all temp stores and comply with stock par, safety and infection control standards.
Liaise with HQ for procurement and forecasting for required consumables
House-keeping of the consumable store and storage cabinet in the MRO
Do audits of rooms to ensure accuracy of stocks
Ensure all published collaterals, i.e. brochures, posters, standees, circulars, forms ... etc., conform to the policy standards
Keep and maintain stock of current collaterals at all times, if required.
Generate of monthly reports for biomedical equipment maintained by vendor, Certis Cisco
Process purchase and work requisition - raising manual IT requests for new staff to access system applications, purchase Requisition PO in the system, processing invoices and etc.
Compile statistics and prepare for submission, as required by clinic management and/or HQ
Administer booking of corporate passes in the clinic.
Follow up on signatories for reports and paperwork whenever necessary
Manage filing system of reports, invoices and delivery orders in MRO
Coordinate with other departments on booking of meeting rooms, uniforms and shoes issuance, distributing fruits or ordering food for doctors.
Requirements
Min Diploma holder
Meticulous with excellent organization, coordination and administrative skills.
Proficient in Microsoft Office applications
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