HEINDRICH TRADING PTE. LTD. | PERSONAL ASSISTANT TO DIRECTOR
2 weeks ago
HEINDRICH TRADING PTE. LTD.
PERSONAL ASSISTANT TO DIRECTOR
MCF-2024-1608349
Location: Lucky Plaza, 304 Orchard Road 238863
Type: Permanent
Level: Senior Management
Experience: 10 years
Salary: $10,000 to $12,000 Monthly
Key Responsibilities:
Administrative Support:
Manage the director’s calendar, scheduling meetings and appointments related to export/import operations.
Organize and maintain documentation, records, contracts, and trade agreements.
Prepare and edit reports, presentations, and correspondence related to operational performance and market conditions.
Communication:
Act as the primary point of contact for communication with third parties.
Screen calls and emails, prioritizing messages from key stakeholders.
Draft and manage communications regarding shipments, quality control, and operational updates.
Meeting Coordination:
Organize meetings with third parties, ensuring all logistical details are arranged.
Prepare meeting agendas and take minutes, documenting decisions and action items.
Negotiation and Representation:
Represent the director/CEO in negotiations with third parties, ensuring the organization's interests are upheld.
Prepare for negotiations by conducting research and developing strategies to achieve favourable outcomes.
Strategize for expansion into the Central and South American market.
Market Research and Analysis:
Conduct research on market trends, pricing, and regulations related to the commodities.
Assist in compiling reports on supply chain performance and quality assessments.
Building a foundation for operations in the new markets.
Quality Control:
Collaborate with the directors to establish quality control measures for the commodities.
Travel as needed to inspect commodity quality at supplier locations, ensuring compliance with standards.
Project Management:
Assist in managing projects related to import/export operations, tracking progress and deadlines.
Coordinate with various departments (e.g., logistics, compliance) to ensure smooth operations.
Confidentiality and Discretion:
Handle sensitive information regarding contracts, pricing, and relationships with third parties with discretion.
Qualifications:
Experience:
Prior experience as a personal assistant or executive assistant in export/import, with specific knowledge of commodities.
Skills:
Strong understanding of export/import processes and regulations.
Familiarity with natural resources and quality assessment standards.
Excellent negotiation and communication skills, particularly for engaging with third parties.
Proficiency in office software (e.g., MS Office Suite) and relevant trade management software.
Personal Attributes:
Strong attention to detail, particularly in documentation and quality control processes.
Professional demeanor with the ability to work independently and prioritize tasks.
Willingness to travel frequently to inspect and meet with stakeholders.
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