Personal Assistant to Director

2 weeks ago


Singapore OXFORD GRAPHIC PRINTERS PTE LTD Full time
About the Role
We're looking for a proactive and detail-oriented Personal Assistant to support our Business Development Director in both administrative and project-related tasks. This role goes beyond traditional PA duties. You'll manage communication, prepare and issue official quotations, and support the quotation process by clarifying and liaising with customers. You'll also assist in project coordination, from checking colour proofs to issuing job orders and invoices, ensuring a smooth flow from enquiry to delivery.
What You'll Do
Executive & Administrative Support
- Manage the Director's calendar, schedule, and meeting arrangements.
- Handle correspondence, emails, and phone communications on behalf of the Director.
- Maintain filing systems, databases, and records for easy retrieval and reporting.
- Follow up with internal teams to ensure deadlines and action items are completed.
Sales & Quotation Support
- Prepare and issue official quotations based on figures provided by estimators.
- Support the quotation process by liaising with customers, clarifying specifications, and ensuring details are complete before quotation is finalised.
- Manage sales enquiries and provide timely responses to clients.
- Handle issuance of job orders and invoices.
Project Coordination Support
- Serve as a supporting point of contact for clients on routine matters.
- Check colour proofs and liaise with customers for approvals or adjustments.
- Coordinate with internal design and production teams on project follow-ups.
- Monitor project timelines and escalate issues that need the Director's attention.
- Assist in ensuring projects are delivered on schedule and to client requirements.
What we're looking for
- Proven experience, ideally within the printing or graphic design industry
- Strong organisational skills and attention to detail
- Excellent communication and interpersonal skills
- Proficient in using MS Office suite and other office software
- Ability to work independently and as part of a team
- Flexible and adaptable with a positive attitude
What we offer
At Oxford Graphic Printers Pte Ltd, we value our employees and offer a range of benefits to support your professional and personal development. This includes competitive remuneration, opportunities for career progression, and a collaborative and supportive work environment.
About us
Oxford Graphic Printers Pte Ltd is a leading provider of high-quality printing services in Singapore. With over 35 years of industry experience, we pride ourselves on our commitment to excellence, innovation and customer satisfaction. Join our dynamic team and be a part of our continued success.

  • Singapore Prelit Advisory (Financial Industry) Full time

    We are looking for a full-time personal assistant to assist our director in areas of HR and business support administration. Key Responsibilities: 2. Assist with onboarding of new hires. 3. Assist with various induction programs for new hires. 4. Adhoc business support requests 5. Preparation of meeting materials 6. Management expenses accounting 7....


  • Singapore Quality Zone Technologies Pte. Ltd. Full time

    **Personal Assistant**: We are looking for a versatile and highly-organized personal assistant to perform personalized administrative duties for our Director. You will also report directly to the General Manager to oversee In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence. You may also be required to...


  • Singapore SHAHIDAH TRAVEL & TOURS PTE LTD Full time

    **PERSONAL ASSISTANT TO DIRECTOR **Responsibilities** Attend to Director official and personal matters Attend to Director family matters Drive Managing Director and family Able to multi tasks **Requirements**: Min 3 years relevant with working experience Must have a valid Singapore car driving license Proficient in MS Office Meticulous and keen in...


  • Singapore Qzonetech Full time

    We are looking for a versatile, highly-organised, multi-tasker and meticulous personal assistant to perform personalised administrative duties for our Director. You will also report directly to the General Manager for overseeing. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence. You may also be required...


  • Singapore ML Systems Integrator Pte Ltd Full time

    As personal assistant, you will manage schedules, coordinate meetings, and handle correspondence. Key Responsibilities Provide full administrative support to the Director, including calendar management, meeting coordination, travel arrangements, personal administrative matters and follow-ups. Assist in managing internal and external communications on behalf...


  • Singapore HEINDRICH TRADING PTE. LTD. Full time

    **Personal Assistant to Director (Export/Import, Commodities)** **Key Responsibilities: **1. Administrative Support**: - Manage the director’s calendar, scheduling meetings and appointments related to export/import operations. - Organize and maintain documentation, records, contracts and trade agreements. - Prepare and edit reports, presentations, and...


  • Singapore ECO FRIENDLY TOWER PTE. LTD. Full time

    Job Purpose: To develop and provide a comprehensive organisational, administrative and programme support service to the Chairman by proactively overseeing the Chairman’s workload and completing tasks as directed by the Chairman and as well as Personal family assistant role. **Main Responsibilities**: **1. **As personal family assistant’s...


  • Singapore OXFORD GRAPHIC PRINTERS PTE LTD Full time

    About the Role We’re looking for a proactive and detail-oriented Personal Assistant to support our Business Development Director in both administrative and project-related tasks. This role goes beyond traditional PA duties. You’ll manage communication, prepare and issue official quotations, and support the quotation process by clarifying and liaising...


  • Singapore Credence Employment Full time

    **Personal Assistant To Director - WFH** **Job Scope** - Assist in managing personal and business calendar - Follow-up with pending tasks assigned by Director - Prepare contracts - Send information to clients - Reply to enquiries - Other adhoc administratives **Requirements**: - At least 2 years of admin experience - Meticulous and sharp - Fast turnaround...


  • Singapore The Supreme HR Advisory Pte Ltd Full time

    Overview PA to Director Salary: $4,000 - $5,000 + AWS + VB Working Days: 5 days Working Timing: 9AM to 6PM Working Location: Tanjong Pagar Requirements Diploma or Degree is required for this role. At least 3 years experience in performing PA duties, office administrative, company asset & facilities management. Job Scopes Executive & Personal Support:...