Far East Organization | Admin
2 days ago
Provide overall administration support to the Operations Team.
Coordinate between different departments, clients, and contractors to ensure order fulfillment and proper documentation and billing.
Liaise, coordinate, and plan job assignments for contractors according to work schedule and requirements while ensuring that budget and costs are controlled.
Administer the procurement process, including sourcing, requesting quotes in accordance with the procurement policy, obtaining approval, coordinating with vendors for the delivery of goods and services, and managing post-delivery actions.
Communicate and liaise with clients on their job requests, work on pricing and costing in accordance with the framework, which includes seeking approval on the proposed quotation, issuance of quotations, and service delivery reports.
Manage the inventory system, including machinery, equipment, and consumables. This involves conducting regular stock checks, administering records to track incoming and outgoing stock, and ensuring proper inventory management.
Handle customer complaints timely and follow up with the Operations Team to provide appropriate solutions and/or alternatives.
Prepare and liaise with the Operations Team and Finance Department for timely billing of work done.
Check and reconcile attendance entries in the Time-Management System, and process casual labor and overtime claims in accordance with timesheets approved by the Manager.
Any other administrative and operational duties assigned.
Requirements
Diploma in any field.
At least 1 year of relevant experience.
Proficient in MS Office preferred.
Highly resourceful, independent, and able to work in a fast-paced environment.
Excellent communication, organizational, and interpersonal skills.
Adaptable, resilient, and able to work under pressure.
Self-driven nature with strong attention to detail.
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