Assessments Administration Coordinator
3 days ago
The Assessments Administration Coordinator is responsible for coordinating and managing the administration of assessments, ensuring accuracy, compliance, and efficiency throughout the assessment process. This role involves preparation, scheduling, student communication, invigilation management, assessment extensions, deferred and further assessments, and record-keeping of results appeals and paper reviews. Additionally, the Coordinator ensures the integrity of examinations papers, accuracy of results and adherence to policies and procedures.
Assessment Preparation and Coordination
- Ensure that Unit Outlines are prepared and made available before the commencement of each study period.
- Verify the availability and accuracy of assessment details within Student Learning Management Systems (i.e., Blackboard, Moodle).
- Review and update marking fee schedules for the upcoming study period, ensuring accuracy and timely preparation of teaching contracts, which is managed by Scheduling Team.
- Cross-check progressive assessments schedule master list with Unit Outlines to ensure consistency (e.g., verifying deadlines such as Assignment 1 due in Week 4, Friday, 11.59pm) and work with Results and Assessments Team in obtaining necessary approval from each respective Unit Coordinator.
- Confirm that progressive assessment details are accurately posted on Blackboard or Moodle by Week 3 Friday of each study period.
- Coordinate the preparation of tests, including the checking and secured printing of examination papers, compiling attendance lists, preparing announcements and seating arrangements, creating presentation slides, and ensuring the proper setup of test venues to facilitate a smooth assessment process.
- Ensure all examination papers and stationery are adequately stocked and inventory maintained, being responsible for their strict security for storing, recording and dispatching before and after examinations.
- Ensure required test links and other submission link points are set up correctly for online assessments and examinations.
- Ensure all necessary stationery and materials, and other requirements are provided for examinations.
- Provide clear and timely communication to students regarding test and examination venue details, permitted materials, and any specific requirements for standard, deferred and supplementary assessments.
- Organise appropriate arrangements for the support of students with special examination requirements (e.g. dyslexia, disabled) in conjunction with the Director of Academic Services.
- Receive and process student's applications for exam clashes with Scheduling Team, ensuring approval from the University or relevant body for alternative arrangement is received.
- Ensure all progressive assessment papers and examination papers are vetted for completeness according to guidelines.
- Ensure all progressive assessment papers and final examination papers are catalogued and stored in a secured area.
Invigilation and Integrity Management
- Oversee invigilator management, including recruitment, training, scheduling, and payroll processing.
- Ensure code of conduct for exams and tests are communicated to the invigilators and students to ensure academic integrity, including reporting and managing academic misconduct.
- Assist in the supervision and management of invigilators, with the support from the Manager, including recruitment and training on a rolling and continuous basis to ensure sufficient invigilators are available for deployment every study period.
- Collate and process invigilators' timesheet, ensuring
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