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Director of Purchasing

2 weeks ago

Singapore THE FULLERTON BAY HOTEL Full time
  • Ensure close liaison and co-ordination with all Departments for meeting their purchasing needs.
  • Ensure timely supply of merchandise and capital goods for various departments keeping in mind the "lead time" required for procurement.
  • Responsible for planning, developing and buying materials, parts, supplies and equipments in a timely and cost effective way; timely manner while maintaining appropriate quality standards and specifications.
  • Process and monitor delivery:
  • Purchase requisition
  • Purchase Order
  • Regular supplies
  • Perishable Daily Kitchen Requirements
  • Ensure conformity to standards and specifications of merchandise as required by the Management.
  • Ensure that requisitions from the originating departments are routed through proper channels, and the tracking of the routing.
  • Follow up on requisitions that are not returned after approval if it is more than seven (7) days from requisition first received.
  • Source new suppliers for existing products and services or potential new products regularly and endeavour to obtain goods at a competitive prices without sacrificing the desired quality standard.
  • Maintain proper planning and control system.Preparation of contracts and their terms, use of proper signatures and stamp papers as per existing laws, notation of expiry of contract period and advertising through local papers to invite tenders, etc. Ensure that store inventories do not exceed desired limit.
  • Ensure that the items ordered have complete billing and delivery instructions and in case of default that penalty clauses are suitably added to the purchase orders as per the demand of the items.
  • Keep track of the pro-forma invoices and keeping close liaison with Accounts Department, in clearing documents in time.
  • Maintain follow up files.
  • Keep up to date on the purchase function and market situation. To seek new sources or better prices on a continuous basis, focusing on key products.
  • Scan through the purchase requisitions originated by the Store section for regular store items or other items and:
  • Select the vendors/ suppliers for the items.
  • Advise them of the receiving times, place of delivery, packing etc.
  • Ensure feedback from Receiving or Chef regarding the quality of items received or any issues with suppliers are promptly followed up.
  • Arrange periodic meetings with suppliers for management and ensure follow up on issues raised. A register of such meetings to be kept and updated on a weekly basis.
  • Drive for quarterly cost reduction and constantly conduct price comparison on food items to ensure that variance in cost is minimized.
  • Negotiate with suppliers on price and business terms.
  • Manage vendor relationships and assist in building effective partnerships.
  • Undertake any other duties as assigned from time to time.
Requirements:
  • Min Diploma in related discipline with 3-5 years related experience and/or training in similar capacity; or equivalent combination of education and experience.
  • Resourceful with strong industry suppliers contacts
  • Has high integrity and is meticulous
  • Strong negotiation skills