Purchasing Manager

Responsible for the smooth and efficient operation of the Purchasing, receiving and beverage store.
- Consider first the interest of the company in all transactions and to carry out and believe in the company’s established policies.
- Buy without prejudice, seeking to obtain the maximum ultimate value of each dollar of expenditure.
- Subscribe to and work for honesty and truth in buying, and to denounce all forms of manifestation of commercial bribery.
- Have a complete understanding of the Hotel's policy relating to Fire, Safety and Health.
- Ensure that all ACCOR’s control procedures pertaining to Purchasing,
- Review and approve quotations and tenders in the system on a timely basis.
- Negotiate cost effective purchases, while maintaining quality and service, for all supplies and services.
- Preparation, review and processing of requisitions and purchase orders for supplies, operating equipment and food and beverage products.
- Train and enforce purchasing/ issuing procedures and planning to Hotel users.
- Store, Receiving and all their related areas are strictly complied with the standards at all time.
- Ensure that the purchase policy and procedures are strictly adhered to under supervision.
- Choose the best price not at the expense of maintaining our quality and standard.
- Compare the quotation of purchasing decisions and report to Director of Finance.
- Negotiate with selected suppliers and obtain competitive quotations.
- Process the Purchase Request and ultimately the Purchase Order.
- Prepare the required reports assigned by the Director of Finance.
- Ensure most economical purchase of goods and services for the hotel, ensuring that purchasing is committed on most competitive terms.
- Keep close contact with the suppliers for obtaining updated and relevant market information and report to Director of Finance.
- Develop and enforce purchasing standards, policies and procedures.
- Conduct monthly inventory of beverage store
- Identify and implement waste management programme.
- Co-operate with all organizations and persons engaged in activities designed to enhance the development and standing of purchasing.
- Keep records of a purchasing development such as Purchase record, Vendor Record, Blueprint and specification record, print forms record
- Consider and set-up the Economic Ordering Quantity (EOQ).
- Provide the General Manager and other key executives with a monthly, "Purchasing Report" based on market research/surveys, price fluctuations, comparative analysis of prices, etc.
- Conduct regular checks and audit of vendors for compliance to HACCP standards.
- Cultivate the sound supplier relationship.
- Review and authorize necessary vouchers (e.g. payment voucher, journal vouchers etc.)
- Prepare and analyze financial planning for both short-term and long-term.
- Prepare annual budget and compare actual results with the projected. In addition, also investigate discrepancies.
- Prepare cash and fund flow, including planning for cash management.
- Bids received must be based on a specified quality and quantity. All purchase requests must state vendors names in the appropriate spaces and bids received from each vendor on the appropriate lines.
- Order placed with suppliers must ensure the following considerations:

- That bids are for the specified merchandise. If yields differ, the lowest price may not be the best to buy.
- Promptness of service and past experiences with vendors should be considered in selecting the vendors. However, care should be taken to avoid reliance on a limited number of suppliers.
- In obtaining quotations, ensure that it includes freight and delivery to the Hotel.
- Frequently, in the course of ordering, the suppliers will offer "Bargains" for larger quantity purchases.
- In general, large quantity buying should be avoided. These "Bargains" must be brought to the General Manager's and Director of Finance’s attention for approval.

**Job Requirements**:

- Minimum of 3 years experience in purchasing, 5 star luxury environment preferred.
- Projects professional image at all times through personal presentation / interpersonal skills.
- Initiates contact and establishes rapport easily.
- Appreciates and maintains an effective outlet for stress.
- Has the ability and willingness to undertake further development.
- Formal qualifications in purchasing or material management to at least Diploma level
- Exceptional people and communication skills
- The highest level of attention to detail
- Exceptional organisational and time management skills
- Microsoft Office expertise to Intermediate or Advanced level
- Creativity and imagination
- Experience in preparing, writing and proofing purchase specification
- An affinity with technology in relation to order processing