Comprehensive Administrative Professional
15 hours ago
We are seeking a detail-oriented and organized professional to provide comprehensive administrative support across HR functions while managing the personal and executive needs of senior leadership. This dual-role position requires exceptional multitasking abilities, discretion, and strong interpersonal skills.
Key Responsibilities:
- Employee Records Management: Maintain and update employee files, contracts, and HR documentation in compliance with company policies and regulations.
- Recruitment Support: Assist in the hiring process, including posting job openings, screening resumes, scheduling interviews, and onboarding new hires.
- Payroll Assistance: Support payroll processing by preparing and verifying employee attendance and leave records.
- HR Policies: Ensure staff adherence to HR policies and procedures, and address basic HR queries.
- Training Coordination: Organize and track employee training programs and professional development initiatives.
Personal Assistant Duties:
- Diary Management: Manage schedules, appointments, and meetings for senior executives.
- Correspondence Handling: Manage and prioritize emails, calls, and communications on behalf of the executive.
- Meeting Preparation: Prepare agendas, minutes, and follow-up actions for meetings.
- Confidential Support: Handle sensitive information with utmost confidentiality and discretion.
Administrative Tasks:
- Maintain office supplies and ensure the smooth running of office operations.
- Coordinate and manage internal and external events or meetings.
- Prepare reports, presentations, and documentation as required.
- Act as a liaison between departments and external stakeholders.
Key Skills and Competencies:
- Strong organizational and time-management skills.
- Excellent communication and interpersonal skills.
- High attention to detail and problem-solving abilities.
- Ability to handle sensitive information with confidentiality.
- Proficient in Google / Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Qualifications and Experience:
- Diploma or degree in Human Resources, Business Administration, or a related field.
- Proven experience in HR administration and personal/executive assistant roles.
- Familiarity with employment laws and HR best practices.
Work Environment:
- Dynamic and fast-paced environment requiring flexibility and adaptability.
- Close collaboration with senior executives and cross-functional teams.
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