Senior associate

4 weeks ago

Singapore Agency For Science, Technology And Research Full time

Innovation & Enterprise Group ("I&E") at A*STAR, Singapore is responsible for the commercialization and technology transfer of A*STAR's technologies to external companies for market adoption. It is the external facing arm of A*STAR and go-to group for all matters related from initial negotiations to post-project services for key accounts. Pharmbio and Bioprocessing (PB) industry cluster is one of the eight industry clusters responsible for pipeline in the respective sectors. Job Responsibilities: General Administrative and Clerical Support Assist with Administrative and Clerical Support for the PB Industry Cluster Arrange and coordinate meetings and update PB Industry Cluster Director's calendar (including meeting materials shared by other JO or secretariat) Work with various RI, Council and HQ Divisions' Personal Assistants (PA) and Secretariats to schedule appointments and meetings Any other administrative duties assigned by PB Industry Cluster Director Schedule meetings for the team and prepare the necessary logistics Prepare materials or other regular reports and notes for meetings Coordinate, record and maintain notes for meetings Collation and preparation of data for reporting purposes Conduct or prepare research that the teams may require Assist in the procurement and admin activities such as pre and post travel arrangements Upkeep of office inventory and facilities Assist with procurement and goods receipt by liaising with vendors for purchase and payment, finding relevant vendors and getting quotations when necessary Collation / Tracking of Data and Event Management Assist with the collation of and tracking of data for industry cluster team Ensure that the database is updated in a timely and accurate manner Assist in the establishment and maintenance of a data repository/sharepoint sites and IT related matters/procurements Provide event management support Assist in the organization of visits, conferences and other events Others Any other ad-hoc duties that may be assigned, e.g. secretariat duties for division. Requirements: Possess at least a Diploma or 'A' levels in any relevant discipline Relevant experience in administrative support and/or Personal Assistant Strong work ethics and professional discretion Excellent organization skills and ability to prioritize work Excellent written and verbal communication skills Proactive, independent and able to multi-task with well-developed time management skills Proficiency in computer applications such as Adobe and MS Office (MS Excel, MS Power Point and MS Word, in particular) Demonstrated efficiency in delivering outcomes The above eligibility criteria are not exhaustive. A*STAR may include additional selection criteria based on its prevailing recruitment policies. These policies may be amended from time to time without notice. We regret that only shortlisted candidates will be notified. #J-18808-Ljbffr

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