Executive Business Assistant to the CEO

About T-Systems: With around 28,000 employees worldwide and annual revenues of EUR 4.0 billion (2021), T-Systems is one of the leading providers of digital services. The Deutsche Telekom subsidiary is headquartered in Germany and has a presence in Europe as well as in selected core markets and strategic production locations. T-Systems can provide a global production and supply chain to companies operating worldwide. T-Systems offers integrated end-to-end IT solutions, driving the digital transformation of companies in all industries and the public sector. Focus industries include automotive, manufacturing, logistics and transportation, as well as healthcare and the public sector. T-Systems develops vertical, company-specific software solutions for these sectors. About the role: The Executive Business Assistant (EBA) serves as the operational command center of the Office of the CEO, ensuring precision, discipline, and flow across all executive and administrative functions. This role manages the CEO's schedule, access, and information flow with exceptional attention to detail and proactive control, allowing the CEO to focus on strategy, leadership, and growth. Working closely with the Chief of Staff, the EBA ensures that the CEO's time, communication, and commitments are executed with efficiency, accuracy, and consistency. While the Chief of Staff ensures that the Office of the CEO is effective (right priorities, right outcomes), the EBA ensures it is efficient (right processes, right execution). This is not a traditional assistant role. It is a high-trust, high-performance operational position that supports a fast-moving executive environment with precision, judgment, and professionalism. Core Responsibilities: 1. Executive Support and Time Management Serve as the primary gatekeeper to the CEO by reviewing all meeting requests, challenging non-essential sessions and ensuring each engagement aligns with priorities and adds value. Oversee the CEO's inbox, proactively reviewing and flagging critical emails and ensuring timely follow-up on urgent matters. Own and manage the CEO's calendar and schedule to align with strategic objectives and business rhythms. Ensure all meetings are purposeful: confirm agendas and logistics are clear, executive summary and materials prepared, and participants adequately prepared before the CEO attends. Anticipate needs and ensure the CEO is fully prepared, informed, and equipped for every engagement. Coordinate and manage all travel logistics, itineraries, and event participation with accuracy and care. Track follow-ups from CEO meetings, ensuring commitments are captured, delegated, and completed on time. Handle confidential information with professionalism and absolute discretion. 2. Operational Coordination and Communication Act as the execution anchor for the Office of the CEO, ensuring that actions, communications, and decisions are implemented swiftly and correctly. Plan and coordinate leadership meetings, quarterly reviews, and strategic offsites, ensuring all logistics, materials, and execution run seamlessly. Coordinate inputs, materials, and briefing packs across teams for CEO reviews and external engagements. Support internal communications and leadership events such as town halls, offsites, and celebrations with operational excellence. Manage leave, travel, and claims requests as well as other documentation, approvals, and administrative matters within the CEO's reporting line, ensuring accuracy, timeliness, and compliance with office procedures. Serve as the first point of escalation for administrative or process-related matters requiring CEO attention. 3. Relationship and Information Management Build trusted working relationships across the CEO's direct reports and the Senior Leadership Team (SLT). Maintain a structured approach to tracking decisions, follow-ups, and information flow across multiple stakeholders. Ensure all correspondence, briefings, and meeting summaries reflect professionalism and clarity. Support the CEO in maintaining consistent communication with internal and external stakeholders. Skills and Leadership Attributes: Operational discipline: Highly structured, reliable, and consistent in managing executive processes. Proactive problem-solver: Anticipates needs and resolves issues before they surface. High emotional intelligence: Navigates senior stakeholders with tact and professionalism. Trusted confidant: Exercises sound judgment, discretion, and integrity at all times. Precision and follow-through: Tracks details, deadlines, and deliverables with consistency. Collaborative partner: Works seamlessly with the Chief of Staff, HR, and the SLT. Calm under pressure: Maintains composure and control in fast-paced, high-stakes situations. Qualifications and Experience: Bachelor's degree in Business Administration, Management, or a related discipline. 7+ years of experience supporting senior executives (C-suite or equivalent), ideally in consulting or technology organizations. Proven capability in managing complex schedules, travel, and executive workflows across time zones and functions. Strong written and verbal communication skills, with the ability to draft, review, and refine professional correspondence. Demonstrated ability to maintain confidentiality, professionalism, and independence. Advanced proficiency in Microsoft Office, Teams, ChatGPT, and other digital productivity tools. Success in this Role Looks Like: The CEO's time and focus are fully aligned with strategic priorities. The Office of the CEO operates with precision, speed, and control. Communication and coordination across the SLT are seamless. The Chief of Staff and Executive Assistant operate as a unified command team, one driving effectiveness and the other efficiency, ensuring the CEO's agenda translates into consistent action and measurable outcomes. Join a high-trust, high-performance Office of the CEO where precision, accountability, and impact define every day. #J-18808-Ljbffr