Ap accountant

German European School Singapore (GESS) is a world class, not for profit International School in Singapore that offers both the German Curriculum stream and the IB Curriculum stream.
Currently, more than 1850 students are learning at our international school supported by more than 400 full time and part time academic and administrative staff members.
The Account Assistant in Accounts Payable function will support the existing AP Accountants in the daily operation for the following tasks and ensures the tasks are performed with satisfactory professional standard:
Verify staff claims and process reimbursements daily / weekly
Verify PO and Non-PO invoices with relevant departments and/or vendors before preparing payments in a timely manner
Process payments timely in various payment modes (e.g. bank transfer, cheques, cash, TT, etc.) within the credit terms
Identify and follow up open issues of invoice, claims and payments closely with both internal and external parties and follow up solutions
Coordinate with banks/financial institutions for payment matters and issues
Assist to carry out petty cash custodian functions, cash counting and other admin duties
Assist to serve finance counter services for the entire finance department (both AR and AP matters)
Assist in annual audit process by collating supporting documents, data and other information required
Photocopy and scan invoices, cheques and other supporting documents as and when required
When needs arise, the account assistant will be required to assist the data migration into new accounting system and data entries during parallel run.
Key responsibilitiesAccounts PayableVerify incoming PO/ Non-PO invoices and staff claims receipts are authorized in accordance with DOA
Verify and/or seek approval by budget holders for payments of invoices and staff claims
Communicate with payment requestor and budget holders to ensure invoices, receipts and other supporting documents are appropriate for payment processing
Verify the budget utilization against relevant GL codes and post supplier invoices/ staff claim receipts into accounting system
Prepare payments to vendors and staff claim reimbursement in accounting system, upload payment batch to bank portal for online authorization on a timely basis
Arrange payment authorization from bank signatories
Follow up on all queries relating to invoices and payments raised by suppliers and signatories
Coordinate with banks/financial institutions for payment issues
Prepare cash/cheque payments
In charge of petty cash reimbursement/disbursement process
Communicate and follow up payment issues with both internal and external parties
Update, maintain and reconcile vendor records
Assist to prepare AP payment vouchers, enter AP accounting entries into accounting system, prepare AP related month end journals, etc
Organize all AP documents in a logical manner and file in finance drive
TreasuryPrepare and facilitate the formalities for bank account open/ closures, implementation of new payment gateways, migration of payment portals, etc.
Prepare, coordinate and arrange all formalities for changes in authorized signatories according to signing mandate approved by BOG
Assist the paperwork and approvals for renewals/withdrawal/payment of Bank Loan/Hedging/FD
Assist the paperwork for purchase, disposal and tracking of investment in financial assets
Monitor the usage of Corporate Card and collate supporting documents
Handle cash counting functions for both AR and AP process
Internal & External AuditAssist annual internal/external audit by preparing relevant audit schedules
Assist to collate information for AP, staff claims and treasury related questions
Pipeline Projects and Ad-hocsAssist AP Accountants in system migration projects when required
Other tasks, duties or projects as assigned from time to time
AdministrativeConduct the counter services for queries from parents, students and staff
Check and reply emails sent to generic email address
Scanning of Invoices & Staff Claims
Despatch finance documents when necessary
Open letters when on duty
Knowledge and ExperienceDiploma/ bachelor’s degree in accounting studies or equivalent or professional certification (e.g. CAT/ ACCA)
Relevant background and experience in Account Payable and Treasury function
Good knowledge and hands-on experience of withholding tax and GST
Familiar with practices of banking sector and financial institutions
3-5 years of hands-on accounting experience in AP function is preferred. Fresh university grads are welcomed to apply
Technical and Soft SkillsCustomer service mindset with excellent communication skills in liaising with various internal and external stakeholders is a must
Able to foster a cohesive and supportive environment
Cater for issues with open mind concept and able to propose constructive solutions
Being proactive and able to work independently with minimal supervision
Proficient in using Synergetic and other accounting software
Medium level proficiency in using Microsoft Office Excel and Word
Ability to identify issues and propose constructive solutions
Excellent problem-solving skills
Keen to collaborate and share your specialist expertise, you will be a fitting ambassador for the school. You will communicate with confidence across diverse audiences and situations, using your expertise to build strong relationships across the GESS community.
To Apply
We offer an exciting working environment in an international and cooperative team. Your application should include a letter of application and your complete resume. Please indicate your reasons for applying for the position.
Our Selection Process
At GESS we adhere to fair employment practices that consist of hiring practices that are fair, merit-based and non-discriminatory.
We are committed to providing a world class, safe, happy environment in which children and young people are able to thrive and learn. We are committed to safeguarding and child protection as we promote the welfare of all our pupils irrespective of race, ability, religion, gender or culture.
All post holders are subject to appropriate vetting procedures including satisfactory reference and background checks and the offer of employment will be subject to the completion of these. In addition, the visa entry requirements for Singapore are subject to certain requirements being met. This includes but is not limited to, mandatory diphtheria and measles vaccination requirements for children attending school in Singapore will need to be in place prior to arriving in Singapore in order for the criteria for a child Dependent Pass to be met and the visa granted. Further information on this will be shared at interview stage if applicable.
Please note, that only shortlisted candidates will be notified.
Safeguarding Commitment
GESS is committed to our responsibilities for promoting and safeguarding the welfare of all children and young people. We actively recruit candidates who share our commitment to safeguarding and, therefore, apply robust and comprehensive recruitment and selection procedures. We expect all appointed staff to adhere to and ensure compliance with the relevant GESS Safeguarding Policy and Procedures. If the job holder identifies any instance that a child may be harmed or are at risk of harm (physically or emotionally) in any environment, they must report any concerns to the School’s Designated Safeguarding Lead or a member of the Safeguarding Team.
CPE registration number: S72 SS0010 G Registration period: 22 June, 2023 – 21 June, 2029#J-18808-Ljbffr