Project Administrative Assistant cum HSE Officer

2 days ago


Singapore beBeeAdministrative Full time

Job Title: Project Administrative Assistant cum HSE Officer

Job Description:

  • Maintain and monitor office supplies for the project site.
  • Coordinate with suppliers to place orders and procure necessary items.
  • Receive and assign items to their designated storage room.
  • Nominate staff for external training and prepare required documents.
  • Sourcing, procurement, and maintenance of project filing and documentation.
  • Support the Health, Safety, and Environmental Team by creating security passes for clients, visitors, and subcontractors.
  • Process and issue SIC forms to clients, visitors, and subcontractors for security pass creation.
  • Update personnel details in the Client Biometric Security System regularly.
  • Verify and submit disincentive documents (hardcopy) and PowerPoint slides in a timely manner.
  • Assist in preparing the Project Monthly Safety Promotion.
  • Record meeting minutes for all safety-related meetings and update them for submission into the Online Project Management System.
  • Support the Health, Safety, and Environmental Team in any activities carried out.
  • Track Personnel Protective Equipment issued to project staff and workers.
  • Daily submission of documentation such as RFA/RFI into the online Project Management system.
  • Submission of Inspection Reports to clients through the Project Management System.
  • Monthly submission of staff attendance from the Biometric System to the Project Manager and Human Resource Department.

Required Skills and Qualifications:

  • Bachelor's/Diploma in administration or business-related fields.
  • At least 2 years' working experience in administrative duties, preferably in a construction project site.
  • Proficient in computer and MS Office applications.
  • Good interpersonal skills and proactive nature.
  • Good command of English, both written and verbal.
  • Knowledgeable in Microsoft Office (Excel, Word, and PowerPoint).
  • Computer literate.

Benefits:

This role offers an excellent opportunity for career growth and professional development.

Others:

We are an equal opportunities employer and welcome applications from diverse candidates.



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