Executive Assistant

5 days ago

Singapore Nokia Pte Ltd Full time

Network Infrastructure (NI) is focusing on the building blocks and essential solutions of critical networks, driving digitalisation across all industries. In APAC, we are looking for an Executive Assistant who provides comprehensive administrative support to executives and business managers. Your responsibilities include managing calendars, preparing reports and presentations, handling confidential information, facilitating communication, organizing meetings and events, supporting strategic initiatives, and maintaining office records. You act as a liaison between the executive and internal/external stakeholders, ensuring efficient administrative processes and leveraging knowledge of Nokia's corporate tools.
Come create the technology that helps the world act together
Nokia is committed to innovation and technology leadership across mobile, fixed and cloud networks. Your career here will have a positive impact on people’s lives and will help us build the capabilities needed for a more productive, sustainable, and inclusive world. We challenge ourselves to create an inclusive way of working where we are open to new ideas, empowered to take risks and fearless to bring our authentic selves to work.
What we offer:
Nokia offers continuous learning opportunities, well-being programs to support you mentally and physically, opportunities to join and get supported by employee resource groups, mentoring programs, and highly diverse teams with an inclusive culture where people thrive and are empowered.
Nokia is committed to inclusion and is an equal opportunity employer:
Nokia has received the following recognitions for its commitment to inclusion & equality:
One of the World’s Most Ethical Companies by Ethisphere
Gender-Equality Index by Bloomberg
Workplace Pride Global Benchmark
At Nokia, we act inclusively and respect the uniqueness of people. Nokia’s employment decisions are made regardless of race, color, national or ethnic origin, religion, gender, sexual orientation, gender identity or expression, age, marital status, disability, protected veteran status or other characteristics protected by law. We are committed to a culture of inclusion built upon our core value of respect.
Join us and be part of a company where you will feel included and empowered to succeed.
Key responsibilities:
Executive Support:

  • Manage the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
  • Prepare reports, presentations, and briefing materials for meetings.
  • Handle confidential information with discretion and professionalism.
  • Act as a link between the executive and internal/external stakeholders.

Communication & Coordination:

  • Draft memos on behalf of the executive.
  • Facilitate communication between teams and departments.

Meeting & Event Management:

  • Organize and coordinate meetings, ensuring agendas, minutes, and follow-ups are completed.
  • Arrange logistics for events, conferences, and executive off-sites.

Project & Task Management:

  • Support strategic initiatives and special projects as assigned.
  • Conduct research and provide insights to assist in decision-making.
  • Track deadlines and ensure timely completion of deliverables.

Office & Administrative Support:

  • Maintain records, files, and databases in an organized manner.
  • Oversee administrative processes to ensure efficiency.
  • Assist in tools management & needed approvals. Knowledge about corporate Nokia tools.

Minimum Requirements:
Proven experience as an Executive Assistant, Personal Assistant, or similar role.
Strong organizational and time-management skills.
Excellent verbal and written communication abilities in English.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Ability to handle multiple priorities with a proactive and problem-solving mindset.
High level of discretion and professionalism when handling sensitive information.
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