(Senior) Executive Assistant

5 days ago

Singapore National University Hospital Full time

Career in the Hospital
Join our incredible team at the National University Hospital (NUH), where we believe that a hospital is more than just a workplace. Every day, we witness the remarkable impact that our healthcare professionals can have on individuals, families, and entire communities.
At NUH, we are driven by a shared purpose – to lend a helping hand to those in need, to be a source of support and healing, and to empower patients to live their best lives.
We are looking for passionate and committed individuals to join us as we transform lives and create a lasting impact in the lives of our patients. The impact you make at NUH will be profound, regardless of the role you take up in the hospital.
About NUH
The National University Hospital (NUH) is Singapore’s leading university hospital, with a proud heritage dating back to 1905 with the establishment of what’s now the NUS Yong Loo Lin School of Medicine. Our strong ties with the medical school have shaped us into a unique institution, allowing us to seamlessly integrate clinical care with teaching and research.
About Department and Purpose of the Position
The Executive Assistant provides high-level administrative support to the Corporate Services team at NCIS. This role is integral to the seamless operation of key functions such as corporate planning, communications, patient advocacy, philanthropy, and services. The ideal candidate is a highly organized and proactive professional who can manage multiple priorities in a dynamic environment. Experienced administrative individuals are highly encouraged to apply, regardless of formal educational qualifications.
Key Responsibilities
Administrative Support
Manage schedules, calendars, and appointments for senior team members to ensure efficient time management.
Coordinate and prepare for meetings, including drafting agendas, taking minutes, and tracking follow-ups.
Organize travel arrangements such as flights, accommodations, and itineraries.
Draft, proofread, and format reports, presentations, and correspondence for internal and external stakeholders.
Maintain an efficient filing and document retrieval system.
Assist in preparing materials for strategic meetings, workshops, and events.
Communication and Coordination
Act as the primary point of contact for the Corporate Services team, liaising with internal departments and external partners.
Respond to inquiries and follow up on action items in a timely and professional manner.
Coordinate team collaborations and monitor project timelines.
Provide support in planning and executing corporate events, patient engagement activities, and fundraising initiatives.
Track project deliverables and assist in managing logistics.
Support the execution of campaigns, workshops, and other initiatives.
General Office Management
Oversee office supplies, procurement, and vendor management.
Support onboarding processes for new team members.
Ensure compliance with organizational policies and procedures.
Key Requirements
A minimum of 5 years of experience in administrative or executive support roles.
Proven experience managing calendars, events, and communications for senior management.
Familiarity with healthcare, corporate environments, or non-profits is a plus but not mandatory.
Exceptional organizational and time management skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong written and verbal communication skills.
Ability to prioritize tasks effectively and meet tight deadlines.
High level of discretion and confidentiality when handling sensitive information.
Professional demeanor with excellent interpersonal skills.
Proactive and resourceful, with a strong problem-solving mindset.
Team-oriented with a collaborative attitude.
Closing & Applications
When you join NUH, you become part of a dynamic and collaborative environment where expertise, knowledge, and compassion all come together.
Be a part of a team that gets to create a transformative healthcare experience for our patients and professionals alike.
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