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Head of Administration
3 months ago
As a senior administrator at the College, the Director of Administration will support the Dean's office in overseeing and providing leadership for administrative and operational functions (such as Finance, Procurement, and Facilities) as well as the development and implementation of strategies, structures, systems, and processes to achieve the College’s goals and deliver key strategic initiatives. The incumbent will synergize and integrate administrative and operational matters among the College, affiliated Schools, and Centres to drive administrative and operational excellence. Job Responsibilities: Responsible for the overall administration and operations of the College and ensure compliance with the University’s policies, procedures, and guidelines. Provide support to the Dean’s office on College's administration and operations, including delivering key strategic initiatives of the College. Work with College’s leadership on the review and formulation of College’s strategies in alignment with the University’s goals. Serve as a bridge between the College, Schools, and Centres on policies and procedures, and advise College’s leadership on administrative matters to ensure good governance. Engage stakeholders at all levels (e.g., College’s, Schools’, Centres’ leadership, faculty, and staff) for alignment of established strategic plans, structures, systems, and processes. Develop, review, and drive improvements in College’s administrative structure, systems, and processes to enhance organisational effectiveness and administrative/operations excellence. Oversee the College's financial operations, including financial reporting and analysis, budget planning, reporting and monitoring, asset and grant management, to ensure financial compliance, optimize budget use, and improve effectiveness. Responsible for the College's procurement of goods and services, ensuring compliance and prudence. Collaborate with central administrative offices (e.g., Office of Human Resources, Office of Finance) on related University and/or College initiatives. Participate in College, Schools, and/or Centres' Review Boards/Committees (e.g., Performance Review Board for non-academic staff, Employee Recognition Committee, and Convocation Steering Committee). Organize platforms (e.g., monthly meeting, College Bonding Committee) to bring together administrative teams from College, Schools, and Centres to share knowledge and best practices, fostering team spirit for team effectiveness. Job Requirements: Degree from a recognized university. At least 12 years of relevant experience in general management with at least 5 years in a leadership role, preferably with financial accounting, budgeting, procurement, and operational management background. Prior administrative experience in an institute of higher learning will be an added advantage. Strong strategic thinking and analytical skills. Demonstrated leadership skills in managing teams. Excellent communication and interpersonal skills to work effectively across all levels. Highly adaptable and self-motivated with lots of initiative to take on new challenges. Responsible, tactful, and of high integrity. #J-18808-Ljbffr
