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Executive Assistant
1 week ago
RESPONSIBILITIES:
Provide executive support to the CEO, including calendar management, coordinating meetings across time zones, booking venues, and arranging logistics.
Organize travel arrangements for the CEO and senior management, including visa applications, health declarations, flight bookings, accommodations, and transport.
Monitor and prioritize time-sensitive issues, ensuring timely follow-ups and efficient redirection.
Collaborate with other Executive Assistants on support
Process travel reimbursements and manage the CEO's expense claims.
Greet visitors, prepare refreshments, and provide support as needed.
Handle correspondence, mail, and phone calls, ensuring prompt responses and appropriate redirection.
Oversee office administration, including filing systems, leave records, vendor management, and building access arrangements.
Assist the CEO’s family with logistical arrangements, including travel and special events.
Perform other administrative tasks as required.
REQUIREMENTS:
At least 1 year of experience as an Executive/Personal Assistant.
Proficient in MS Office applications, including Teams, Zoom, and Dropbox.
Proactive, organized, and resourceful, with strong interpersonal and communication skills.
EA License No: 05C3451
EA Personnel Name: Cesky Ong Zhi Rong
EA Personnel No: R24121422
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