Executive Assistant

6 days ago


Singapore Johnson & Johnson Full time

Job Description - Executive Assistant (2506232832W)
Executive Assistant - 2506232832W
Description
Johnson & Johnson Innovative Medicine Asia Pacific is recruiting for an Executive Assistant to the VP, Head of Regulatory Affairs APAC, located in Singapore.
The main job responsibility of an Executive Assistant is to ensure the efficient performance of the departments in an organization and to provide office administrative support to the team, which is vital for the smooth running of a business.
To work as an independent and resourceful Executive Assistant, owning and performing all the administrative work for the AP RA department.
Responsibilities
To provide executive support to the senior leaders of the AP RA department, including management of scheduling/calendar, agenda, meetings/events, logistics, travel arrangements, expense reporting, and others.
To provide support on the administrative matters of the AP RA department, including but not limited to management of meetings/events, logistics, HR/Finance administration, purchasing, office setup, and others.
To support AP RA administrative work to increase department compliance and efficiency as assigned. Examples include:
Coordinate AP RA Connect sessions
Administration and support of 1-Supply access/update
GRA employee movement check-in and onboarding support
LiFT Local Labeling Deviation administrative management
Coordination of quarterly pipeline overview update
To coordinate system administration for the department SharePoint and the assigned systems/programs as a point of contact.
Qualifications
Minimum 3-5 years experience in Executive Assistance to senior management in an MNC environment
Good communication skills – written and spoken
Interpersonal effectiveness skills
Problem-solving abilities
Organized work with a good understanding of HR/Finance processes
Ability to manage multitasking and prioritization
Fluency and/or learning agility in handling IT systems/programs (MS Office, Database, SharePoint, etc.)
Equal Opportunity Employer
Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
If you are an individual with a disability, please check our page for information on how to request an accommodation.
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