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Executive Assistant

1 week ago

Singapore Zurich 56 Company Ltd Full time

Executive Assistant
Job Title:
Executive Assistant
The Opportunity:
We are looking for an Executive Assistant to perform a variety of administrative tasks to support our CEO, SG.
As an Executive Assistant you’ll provide general and confidential administrative duties and support, including day-to-day activities like diary management, arranging meetings, travel booking, managing payments/expenses, composing documentation/correspondence and handling enquiries.
Key Responsibilities:
Manage, coordinate, and maintain the CEO’s schedule, including meetings, appointments, and other activities. Highly proficient in calendar management, effectively handling priorities and resolving conflicts in the CEO’s schedule.
Oversee and manage the itinerary and agenda, travel logistics, and activities, encompassing accommodations, transportation, and meals. Coordinate with colleagues and external contacts to arrange travel, visas, and lodging.
Coordinate major events involving the CEO. Assist in organizing regular partner engagement meetings and events, including managing logistics, preparing for conferences, booking rooms and facilities, and arranging refreshments.
Respond to and send emails on behalf of the CEO, including forwarding them to the appropriate personnel for handling.
Compose routine and non-routine correspondences and presentations from brief notes, oral or written instructions.
Assist with vendor payment requisitions, ensuring all payment requests are submitted and processed promptly. Prepare expense reports and manage payments for expense items.
Assist with document management and electronic filing, maintaining professionalism and strict confidentiality with all materials.
Support specific projects from an administrative perspective, as and when required.
Qualifications, Skills & Experience:
Experience in providing administrative support to senior management.
Proven ability to handle confidential and sensitive materials and critical assignments professionally.
Independent, meticulous, and maintaining a high level of professionalism in a fast-paced environment. High level of attention to detail and accuracy.
Proficient computer skills and in-depth knowledge of relevant software such as MS Word, PowerPoint, Excel, etc.
Able to prioritize and multi-task. Good time management, planning and organization skills, customer-service orientation.
Good verbal and written communication skills.
Flexible and willing to learn.
Proactive and ownership-driven in tasks. Highly initiative-driven, self-reliant, and motivated individuals.
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