Executive Assistant
3 days ago
Executive Assistant
Job Title:
Executive Assistant
The Opportunity:
We are looking for an Executive Assistant to perform a variety of administrative tasks to support our CEO, SG.
As an Executive Assistant you’ll provide general and confidential administrative duties and support, including day-to-day activities like diary management, arranging meetings, travel booking, managing payments/expenses, composing documentation/correspondence and handling enquiries.
Key Responsibilities:
Manage, coordinate, and maintain the CEO’s schedule, including meetings, appointments, and other activities. Highly proficient in calendar management, effectively handling priorities and resolving conflicts in the CEO’s schedule.
Oversee and manage the itinerary and agenda, travel logistics, and activities, encompassing accommodations, transportation, and meals. Coordinate with colleagues and external contacts to arrange travel, visas, and lodging.
Coordinate major events involving the CEO. Assist in organizing regular partner engagement meetings and events, including managing logistics, preparing for conferences, booking rooms and facilities, and arranging refreshments.
Respond to and send emails on behalf of the CEO, including forwarding them to the appropriate personnel for handling.
Compose routine and non-routine correspondences and presentations from brief notes, oral or written instructions.
Assist with vendor payment requisitions, ensuring all payment requests are submitted and processed promptly. Prepare expense reports and manage payments for expense items.
Assist with document management and electronic filing, maintaining professionalism and strict confidentiality with all materials.
Support specific projects from an administrative perspective, as and when required.
Qualifications, Skills & Experience:
Experience in providing administrative support to senior management.
Proven ability to handle confidential and sensitive materials and critical assignments professionally.
Independent, meticulous, and maintaining a high level of professionalism in a fast-paced environment. High level of attention to detail and accuracy.
Proficient computer skills and in-depth knowledge of relevant software such as MS Word, PowerPoint, Excel, etc.
Able to prioritize and multi-task. Good time management, planning and organization skills, customer-service orientation.
Good verbal and written communication skills.
Flexible and willing to learn.
Proactive and ownership-driven in tasks. Highly initiative-driven, self-reliant, and motivated individuals.
#J-18808-Ljbffr
-
Executive Assistant
3 days ago
Singapore Space Executive Full timeExecutive assistant : Budget up to SGD 6000 (wfo)My client is a well established private equity firm. The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft...
-
Personal Assistant to Executives
3 days ago
Singapore Space Executive Full timeExecutive Support PositionWe are seeking a skilled Corporate Support Specialist to join our team at Space Executive. As a key member of our support staff, you will provide top-level assistance to our executive team, ensuring their schedules, meetings, and correspondence run smoothly.About the Role- Provide administrative support to senior leaders, including...
-
High-Level Administrative Assistant
3 days ago
Singapore Space Executive Full timeAdministrative Assistant to ExecutivesSpace Executive is seeking a highly organized and detail-oriented High-Level Administrative Assistant to join our team. As a key member of our support staff, you will provide top-level assistance to our executive team, ensuring their schedules, meetings, and correspondence run smoothly.About the Job- Coordinate...
-
Corporate Support Specialist
3 days ago
Singapore Space Executive Full timeJob DescriptionWe are seeking a highly organized and detail-oriented Personal Assistant to Executives to join our team at Space Executive. As a key member of our support staff, you will provide top-level assistance to high-level executives, ensuring their calendars, meetings, and correspondence run smoothly.About the Role- Provide administrative support to...
-
Senior Ship Crewing Executive
1 week ago
Singapore EXECUTIVE OFFSHORE PTE. LTD. Full timeRoles & ResponsibilitiesExecutive Offshore was established to provide high quality services to the offshore industry. The company operates an exclusive fleet of modern offshore vessels to cater to clients requiring quality offshore support services in the Oil and Gas Industry.Executive Offshore is part of Executive Group, an ensemble of seven maritime...
-
Senior Ship Crewing Executive
1 week ago
Singapore EXECUTIVE OFFSHORE PTE. LTD. Full timeRoles & ResponsibilitiesExecutive Offshore was established to provide high quality services to the offshore industry. The company operates an exclusive fleet of modern offshore vessels to cater to clients requiring quality offshore support services in the Oil and Gas Industry.Executive Offshore is part of Executive Group, an ensemble of seven maritime...
-
Singapore Space Executive Full timeJob SummarySpace Executive is seeking a highly skilled Administrative Coordinator for Senior Leaders to provide administrative support to our executive team. The ideal candidate will have excellent organizational skills, be able to multitask, and possess strong communication and problem-solving abilities.About the Job- Coordinate calendars, schedule...
-
Administrative Executive
1 day ago
Singapore EXECUTIVE OFFSHORE PTE. LTD. Full timeRoles & ResponsibilitiesJob HighlightsWalking distance from Tanjong Pagar MRT Working hours: Monday - Friday 9 am - 6 pm Salary range: $2500 - $4000 (Depending on experience) Contract Job Opportunity (6 months and extendable) possible to convert to permanentResponsibilitiesProvide administrative support to the Chartering Department by conducting market...
-
Executive Assistant
3 weeks ago
Singapore SHAWKWEI & PARTNERS PTE. LTD. Full timeRoles & ResponsibilitiesThis is a full-time on-site role for an Executive Assistant at ShawKwei & Partners in Singapore. The Executive Assistant will be responsible for providing executive support, managing expense reports, assisting with communication, and providing general administrative assistance. The role will involve daily tasks such as scheduling...
-
Executive Assistant
3 weeks ago
Singapore SHAWKWEI & PARTNERS PTE. LTD. Full timeRoles & ResponsibilitiesThis is a full-time on-site role for an Executive Assistant at ShawKwei & Partners in Singapore. The Executive Assistant will be responsible for providing executive support, managing expense reports, assisting with communication, and providing general administrative assistance. The role will involve daily tasks such as scheduling...
-
Investment Management Specialist
3 days ago
Singapore Space Executive Full timeAbout the RoleWe are seeking an experienced Senior Accountant to assist with financial reporting, audit coordination, tax compliance, corporate secretarial matters, and cash management functions. The successful candidate will have a strong understanding of financial reporting standards, audit processes, and tax regulations.
-
Financial Reporting Expert
3 days ago
Singapore Space Executive Full timeKey ResponsibilitiesPrepare capital call, return, and distribution notices.Assist in annual tax filing processes.Support corporate secretarial duties, including preparing/reviewing board resolutions, annual returns, and maintaining master registers.
-
Senior Accountant
3 days ago
Singapore Space Executive Full timeWe are seeking a detail-oriented and proactive Senior Accountant to join a dynamic investment management firm in Singapore. The successful candidate will be responsible for financial reporting, audit coordination, tax compliance, corporate secretarial matters, and cash management functions. Key Responsibilities: Monthly Closing, Reporting, and Audit: Assist...
-
Senior Accounting Professional
3 days ago
Singapore Space Executive Full timeJob SummaryAssist in the preparation and consolidation of monthly/quarterly corporate and fund-level financial reporting packs and investor reporting schedules.Update various monthly and quarterly capital schedules.Coordinate annual audit matters, including reviewing audited financial statements and handling audit requests.
-
Executive Assistant
3 days ago
Singapore TARVOS PTE. LTD. Full timeExecutive Assistant Job Description About The Role: We are looking for a proactive and organized Executive Assistant to support our senior management team. You will manage schedules, coordinate meetings, handle communications, and assist with various tasks to ensure smooth operations. The ideal candidate will be detail-oriented, a strong communicator, and...
-
Executive Assistant
3 days ago
Singapore Inviso Corporation Full timeJob Description: We are seeking an individual with experience as an Executive Assistant, Senior Business Manager, or Chief of Staff at the highest level to support a senior executive at Inviso, managing their day-to-day operations, strategic initiatives, and special projects. The ideal candidate should be very comfortable speaking across the organization,...
-
Executive Assistant
3 days ago
Singapore Ho Bee Land Full timeRole and Responsibility The Executive Assistant is responsible for efficiently managing the schedule, coordinating meetings, and handling travel arrangements for member/s of the executive leadership team. This role involves providing comprehensive administrative support, including conducting research, preparing reports, and organizing events. The Executive...
-
Executive Assistant
1 week ago
Singapore OXFORD GRAPHIC PRINTERS PTE LTD Full timeRoles & ResponsibilitiesExecutive Assistant / Secretary - Strategic Partner & Operational Excellence ChampionJob Summary:Become a trusted partner to our executive team, providing strategic support and driving operational excellence. As an Executive Assistant, you'll play a pivotal role in ensuring the smooth and efficient operation of our...
-
EXECUTIVE ASSISTANT
3 days ago
Singapore Private Advertiser Full timeWe are looking for a highly competent Executive Assistant to provide personalized secretarial and administrative support. You will work on a variety of tasks aimed at ensuring smooth planning and execution of senior leaders’ daily agenda. You will be part of a fast-paced team within an exciting work environment. The successful candidate will be...
-
Executive Assistant
3 days ago
Singapore RHTLaw Asia Full timeJob Title: Executive Assistant – Corporate & Capital Markets Practice Employment Type: Full-Time Job Summary: We are seeking a highly organised and proactive Executive Assistant to support our Corporate & Capital Markets Practice. The ideal candidate will provide comprehensive administrative and executive support to a partner, ensuring seamless day-to-day...