Procurement Operations Admin

2 days ago

Singapore NEFERTI PTE. LTD. Full time

NEFERTI - inspired by Queen Nefertiti, the world's most iconic symbol of beauty - was established in 2010 as an affiliate of Henatenn Holdings. Based in Singapore with over 70 talents, NEFERTI delivers omni-channel supply chain solutions for beauty and lifestyle products across categories including skincare, personal care, fragrances, cosmetics, household, and beverages.With strong expertise in logistics and product management, a robust global network, and deep local capabilities, NEFERTI has become a trusted partner for many brands. Today, it connects customers across Asia, the Middle East, Australia, and the USA.As a backend enabler for multiple e-commerce platforms, NEFERTI powers sourcing, inventory, forecasting, delivery, and marketing. Its move to advanced warehousing facilities has further strengthened its digital capabilities, driving innovative, competitive solutions that continue to add value to partners and markets worldwide.Procurement & Supplier Support Consolidate procurement needs and requirements from various departments. Create and process purchase orders accurately and on time. Maintain up-to-date records of suppliers, quotations, and agreements. Assist in price comparisons, supplier sourcing, and procurement negotiations (non-trade products). Support supplier onboarding and address basic queries, escalating complex matters to the Procurement Manager. Liaise with vendors and warehouse teams to track deliveries, confirm goods receipt, and resolve discrepancies. Support management sourcing from order management through to delivery. Data, Records & Reporting Accurately record and tabulate procurement transactions, receipts, and invoices, ensuring reconciliation against purchase orders within deadlines. Maintain organized digital and physical filing systems for procurement documentation. Register and maintain item data in the procurement system. Prepare procurement reports and analyses for stakeholders, using Excel tools such as VLOOKUP and Pivot Tables. Monitor supplier performance and maintain accurate records of procurement activities and contracts. Process Improvement & Administration Continuously review and improve procurement and receipt scanning processes for greater efficiency. Handle general administrative duties related to procurement. Identify opportunities to optimize procurement strategies for cost savings and efficiency. Qualifications & Skills Diploma in Business, Supply Chain Management, or a related discipline. 1-2 years of experience in a purchasing, admin, or procurement support role. Proficiency in Microsoft Office (especially Excel sorting, formulas, filtering). Familiarity with procurement or ERP systems is an advantage. Good communication skills and ability to liaise with internal teams and external partners. Strong attention to detail and accuracy in handling documentation and data. Positive, proactive attitude with a willingness to learn and support team initiatives. Knowledge or interest in the beauty industry is a plus. Proficient in English; Mandarin is a plus for liaising with regional suppliers.

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