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Document controller
1 month ago
Data organization skills
Singapore
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Document Controller
About JLL –
We’re JLL. We’re a professional services and investment management firm specializing in real estate. As a Fortune 500 company, we help real estate owners, occupiers and investors achieve their business ambitions.
If you’re looking to step up your career, JLL is the perfect professional home. With us, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections and be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions - join us at JLL
What this job involves
Broadly Document Controller will work together with Project Management team and works within the established Electronic Document Management System (EDMS) to ensure that project information is accurate, controlled, filed and registered for optimized tracking and retrieval.
The Document Controller is responsible for the following:
Collate and upload documents into centralized folder structures following set proceduresCheck documents for accuracy of spelling and grammar. Edit/correct documents as requiredEnsuring that pre-established document control requirements (document layout and numbering system, how many and which signatures are required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.Expediting: creation, review, signature approval, and release of internally produced documents.Enter data, receive, track, and control documents using the Electronic Document Management System to register documents and maintain databases.Producing logs, transmittals, and other reports as requiredAssisting users in capturing and locating electronic information.Verifying retention requirements; arrange hard copies filing and long-term storage or handover documents at the time of closeout to Client repReview and update technical documents (e.g. manuals and workflows)Ensure all documents and files have the appropriate document management version control protocols in placeUse as directed proprietary digital Document Management SystemsNotify personnel of updated document versions and how to access themWork with all documents and records across various business lines, regions, countries and sectorsFile all documents as digital recordsCreate document templates as requested for future useRetrieve files as requested by key stakeholders and clientsManage the flow of documentation within the organizationMaintain confidentiality around sensitive information and terms of agreementSound like you? To apply you need to be:
Our successful Document Controller has...
Basic understanding of construction and engineering project documentation, drawings, etc.Familiarity with project management would be viewed favourablyKnowledge and familiarity of Electronic Document Management Systems (EDMS)Proficient typing and editing skillsData organization skillsAttention to detailAbility to engage and work effectively with all levels of stakeholders, including senior executivesStrong analytical background with attention to detailStrong organization skills with the ability to work on multiple tasksShow proof of rigor and autonomy when workingAbility to work to meet deadlines, even when timeframes are demandingTo apply you need:
Proven work experience as a Document Controller or similar roleTertiary qualification in computer science, business administration,construction/engineeringor similar fieldMinimum of 2 years’ experience in document or records managementExperience working with many file typesWorking knowledge and familiar with Google SuiteBasic knowledge andunderstanding ofconstruction projectsGood report writing skills1 year contract, renewWhat you can expect from us
You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.
Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay. We’ll offer you a competitive salary and benefits package.
Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...
Apply today
Location:
Singapore
Location:
On-site –Singapore If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table
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Jones Lang La Salle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.
Jones Lang La Salle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you maycontact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Uspage I want to work for JLL.#J-18808-Ljbffr
