This is an IT support group | Event Operations Specialist
4 days ago
Life Unlimited.
At Smith+Nephew, we design and manufacture technology that takes the limits off living.
Smith+Nephew is seeking an Event Operations Specialist for our Singapore Academy to support the management of the facility, and coordination and execution of onsite Medical Education activities at Academy Singapore ensuring a consistent, outstanding customer experience. This role is an Academy ambassador and business partner to internal collaborators.
What will you be doing?
Event Support:
Oversee and maintain the Singapore Academy calendar to ensure all activities are accurately scheduled and well-coordinated.
Collaborate and liaise with collaborators like Medical Education Programme Managers and Meeting Planning teams to ensure the success of events.
Provide on-site support for Medical Education events, including management of registration desk, digital signage, and printed collateral at a given facility.
Welcome guests and provide front-of-house assistance for all courses, creating a positive first impression and ensuring smooth event operation.
Manage onsite Smith+Nephew-branded materials and printed collateral supporting consistency in customer experience across all Academies.
Monitor and update pantry inventory regularly to ensure all required items are stocked and available for events and day-to-day operations.
Multimedia Coordination: Liaise with the Medical Education Program Manager and AV team to gather required multimedia content and update the media wall.
Ensure all facility multimedia players are loaded with the accurate content specific to each event.
Collaborate with local vendors to be responsible for onsite cleaning and catering services.
Academy Operations Management:
Maintain a safe, clean, and well-functioning training facility.
Develop and implement maintenance schedules and protocols to ensure the Academy is safe, clean, and well-functioning.
Conduct regular inspections of the Academy to identify and address any maintenance or safety issues.
Coordinate repairs, upgrades, and maintenance tasks with relevant vendors and contractors.
Ensure compliance with health and safety regulations and emergency protocols.
Manage facility access and security systems to maintain a secure environment.
Raise Purchase Orders (PO) and Purchase Requisitions (PR) to secure resources efficiently.
Manage cross-charges for appropriate cost allocation across projects and departments.
Collaborate with the Senior Manager of the Academy to ensure all service contracts are up-to-date, well-maintained, and aligned with organizational standards, proactively preventing any potential disruptions.
Reconcile and submit payments for the Corporate Meeting Card, ensuring accuracy and adherence to company policies.
Develop a system to gather feedback from attendees and internal teams regarding facility functionality and event support, using it to drive continuous improvement.
Work with HSE to schedule staff training sessions on emergency protocols, such as evacuation procedures and first-aid response. Also, to maintain and periodically test emergency equipment (e.g., fire extinguishers, alarms) to ensure readiness.
Reporting and Compliance:
Maintain accurate report for HCP related expenses.
Adherence to S+N business conduct policies and procedures. Maintain the highest standards of ethics and compliance.
Others:
In addition to the above, employees are required to carry out any reasonable request to perform other duties as may be reasonably required within the scope of the job title and to work safely at all times with due regard for health, safety, and environmental protection. Stay current, and often ahead of the curve, on event planning, design, and production trends, proactively identifying and solving operational challenges.
To always act in a responsible manner to avoid risk to self or to the company and align with the workplace safety and health and security policy.
Any other duties involved within the role and/or the tasks as assigned from time to time.
Prepared to work flexible hours & weekends during meded courses.
What will you need to be successful?
Success in the role will require a combination of technical knowledge, soft skills, and a deep understanding of both the business and service-providing sides of an organization. Successful candidates would need the following:
Bachelor’s degree or equivalent experience.
2-3 years of experience in event planning or customer-facing role.
Experience with Microsoft office applications (Word, Excel, PowerPoint).
Highly organized, strong attention to detail, and able to prioritize multiple tasks.
Strong interpersonal and communication skills.
Flexible “can do” attitude, adaptable to change.
Technology aptitude.
You. Unlimited.
We believe in creating the greatest good for society. Our strongest investments are in our people and the patients we serve.
Inclusion, Diversity and Equity:
Committed to Welcoming, Celebrating and Thriving on Diversity. Learn more about our Employee Inclusion Groups on our website (
Your Future:
Generous annual bonus and pension schemes, Save As You Earn share options.
Work/Life Balance:
Flexible Vacation and Time Off, Paid Holidays and Paid Volunteering Hours, so we can give back to our communities
Your Wellbeing:
Private Health and Dental plans, Healthcare Cash Plans, Income Protection, Life Assurance, and much more.
Flexibility:
Hybrid Working Model (For most professional roles).
Training:
Hands-On, Team-Customised, Mentorship.
#J-18808-Ljbffr
-
Singapore This is an IT support group Full timeWe are seeking a dedicated and organized individual to join our team as an Operations Specialist. In this role, you will take charge of orchestrating exhibitions and events from ideation to execution. As the master coordinator, you will streamline operational processes, ensure efficiency, oversee all aspects of event operations, and play a crucial role in...
-
This is an IT support group | Head of Events
4 days ago
Singapore This is an IT support group Full timeKey Responsibilities: 1. Event Strategy & Planning Lead the development and execution of the company’s event strategy, focused on high-impact events involving government bodies, NPOs, NGOs, and international organizations. Collaborate with senior leadership to align event objectives with the company’s overall business goals and corporate mission....
-
Singapore This is an IT support group Full timeAre you passionate about empowering individuals to thrive in the evolving economy? Join a dynamic team and help deliver educational programs that inspire personal growth and success. We are seeking an Events and Operations Executive to play a key role in ensuring exceptional client experiences, from event management to customer support and mentor...
-
This is an IT support group | Event Operations
3 weeks ago
Singapore This is an IT support group Full timeSupport the planning, management and operations of multiple projects, not limited to events, exhibitions and installations. Work closely and cohesively with the Account Servicing team to ensure concepts and proposals approved by clients are turned into reality. Liaise and negotiate with stakeholders (not limited to suppliers and contractors) for quotations,...
-
Singapore This is an IT support group Full timeAbout Us: Smartpaw is revolutionizing pet care with smart technology. We're looking for an Event, Partnership, and Engagement Specialist to amplify our brand through strategic event participation, influencer collaborations, and dynamic social media engagement. Job Summary: You will be the architect of our brand's community and partnership...
-
Singapore This is an IT support group Full timeOverview: The Operation Specialist plays a vital role in ensuring smooth day-to-day operations. A positive attitude is essential, as this position involves frequent interactions with customers. Strong customer service skills are necessary to handle inquiries, resolve issues, and provide a pleasant experience. Additionally, the Operation Specialist must show...
-
This is an IT support group | Event Executive
3 weeks ago
Singapore This is an IT support group Full timeResponsibilities: Collaborate with clients to understand event objectives, themes, and requirements. Plan and execute all aspects of events, including venue selection, logistics, catering, entertainment, and technical requirements. Coordinate with vendors and suppliers to secure necessary services and materials for events. Develop and manage event budgets,...
-
Singapore This is an IT support group Full timeCompany Profile N7 Global Group started in the historically rich area of Hanam-Si of South Korea in 2020. We quickly expanded to Singapore in 2021 using a multi entity structure. In late 2023, in order to consolidate the resources and streamline processes, N7 Global Group was the amalgamation of these group structure of companies. With a large global...
-
This is an IT support group | Events Executive
3 weeks ago
Singapore This is an IT support group Full timeAs an Events Executive, you will be responsible for supporting the events department in organising and executing events designed to cultivate connections and foster friendships. A successful Events Executive will be responsible for bringing the community together via the planned events centred around lifestyle, wellness, business and learning. The Events...
-
Singapore This is an IT support group Full timeHow Will You Make An Impact?You will work alongside the Local, Regional and Central Teams and chosen event production agency. The role will overlook and manage the event from conception to execution. Areas include, but are not limited to, budget, production, logistics, security, and catering. Support the Events Manager in the implementation and coordination...
-
Singapore This is an IT support group Full timeJob Summary: We are seeking a detail-oriented and proactive Marketing Support Specialist to join our dynamic team. This role will be responsible for assisting with the execution of marketing strategies, supporting day-to-day marketing operations, and helping to drive overall marketing efforts. The ideal candidate will have a keen eye for detail, strong...
-
Singapore This is an IT support group Full timeThe Company Asia Football Group (AFG) is the exclusive commercial agency for the Asian Football Confederation’s (AFC) competitions from 2023-2028. Our partnership with the AFC covers the commercial rights for all major AFC National Team and Club competitions, including the AFC Asian Cup, AFC Asian Qualifiers, AFC Women’s Asian Cup, AFC Women’s Olympic...
-
Singapore This is an IT support group Full timeThe Events Programme Manager works under broad direction to manage all aspects of members related events, programs, seminars and workshops. Responsibilities Develop event marketing campaigns and communication plans to recruit members participation. Manage the event sponsors, partners, vendors and stakeholders to ensure smooth on-site operations during...
-
Singapore This is an IT support group Full timeIn this role at the NTU Events Office, the candidate will gain valuable insights into the diverse range of events hosted by the university and the unique challenges they present. The Executive will also have opportunities to engage with senior management, high-level VIPs, prominent alumni, major donors, and various stakeholders within the NTU community and...
-
This is an IT support group | Event Management
3 weeks ago
Singapore This is an IT support group Full timeAdditional Information Job Number: 24207251Job Category: Sales & Marketing Location: The Ritz-Carlton Millenia Singapore, Marina Bay, Singapore, Singapore, 39799Schedule: Full Time Located Remotely?N Position Type: Non-Management POSITION SUMMARY Responsible for all aspects and functions of the Event Management Department; focus on Groups and Corporate...
-
Singapore This is an IT support group Full timeDuration: 1 year contract (renewable)Salary Range: $3,500 - $4,250Location: One North Job responsibilities: Plan, coordinate, and execute a variety of homeland security science and technology related events. Manage event logistics such as venue selection, vendor coordination, and budget management. Oversee event setup, execution, and breakdown to ensure...
-
Singapore This is an IT support group Full timeCOMPANY DESCRIPTION KOTRA Singapore has been committed to promoting mutual prosperity between Korea and Singapore business communities since its establishment in 1964. Our trade promotion activities focus on organizing and coordinating trade missions, participating in exhibitions, hosting Korean product shows, and organizing business tour group events in...
-
Singapore This is an IT support group Full timeAn operations specialist is responsible for the accurate and timely fulfillment of orders. This role may also involve other tasks such as inventory management, customer service, and e-commerce sales: Order fulfillment: Pick, pack, and prepare items for delivery. Procurement: Identify, source, and evaluate suppliers to ensure quality, cost-effectiveness, and...
-
Singapore This is an IT support group Full timeWe are seeking a passionate and creative Events Marketing Executive to oversee all event-related activities and marketing efforts at COTU. This role offers an exciting opportunity to shape the events experience for our clients while ensuring seamless execution and innovative marketing strategies. Key Responsibilities Event Management Oversee the planning,...
-
Singapore This is an IT support group Full timeResponsibilities Ensure the projects are fully attended and completed to meet agreed deadlines Supervising the project progress to ensure that issues of the project are identified and solved Attend meetings, liaise and manage clients to complete project deliverables Experience managing a team on site at an event, ability to troubleshoot on site and react,...
