Personal Secretary

5 hours ago

Singapore Private Advertiser Full time

Description Personal Secretary & Admin Assistant Contract: 3–6 Months (Renewable / Convertible to Permanent) Location: Vision Exchange, Singapore Working Hours: Monday–Friday, 8:00 AM – 5:00 PM Salary: $2,500 per month, Start Date: Immediate or within short notice About the Role We’re looking for a highly organized, dependable, and detail-oriented Personal Secretary & Admin Assistant to support the management team in day-to-day operations. The role requires someone who enjoys creating structure, keeping things on track, and ensuring smooth coordination between tasks, people, and timelines. Key Responsibilities Executive & Personal Support Manage and maintain the boss’s calendar, meetings, and daily schedule clearly and efficiently Track ongoing priorities, send timely reminders, and ensure deadlines are met Handle calls, messages, and emails and summarizing key points and action items Prepare meeting notes, to-do lists, and follow-up reports Assist with event coordination, travel planning, and basic personal errands when required Uphold confidentiality and professionalism at all times Administrative & Office Support Maintain and update records, documents, and spreadsheets (Excel/Google Sheets) Liaise with staff, vendors, and clients to support ongoing projects Track and follow up on pending tasks to ensure completion Assist in HR/admin work, interview scheduling, onboarding, attendance, and claims Support day-to-day operational and office management needs Requirements Excellent organizational and communication skills Able to simplify and structure information for clarity Strong sense of responsibility and follow-through Proficient in Microsoft Office / Google Workspace Calm under pressure and able to handle multiple tasks independently Prior experience as a Personal Assistant, Executive Secretary, or Admin Executive preferred #J-18808-Ljbffr Industry Other Category Human Resources Sub Category General HR

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