Associate (research directorate).

1 month ago

Singapore Agency For Science, Technology And Research Full time

A*STAR directs and undertakes mission-oriented research to transform Singapore into a knowledge-based and innovation-driven economy. The Research Planning Directorate undertakes the key planning functions for the A*STAR Research Office (RO). Led by the Deputy Chief Executive (Research), the day-to-day operations of RO are managed by Assistant Chief Executive for Research & Technology Development and the Executive Director, RO. The Research Planning Directorate coordinates A*STAR?s strategic planning and corporate planning activities, and is the key interface with A*STAR senior management and other public sector agencies on strategic planning matters within and beyond A*STAR. RESPONSIBILITIES The responsibilities of the officer include, but is not limited to, the following: Providing secretarial, administrative and logistical support for RO?s and corporate meetings (e.g. scheduling of meetings for your principals, collation of agenda, attendance, materials, venue setup, recording notes for meetings, tracking of matters arising from meetings etc.); Coordinating with internal and external stakeholders on various meeting platforms; Assisting in knowledge management process via housekeeping and archiving of documentation pertaining to meeting slides and record of decisions; Ensuring that RO database (including master calendar/live doc) is updated in a timely and accurate manner; Assisting in event planning and management of events (e.g. Townhalls, Conferences, Leadership retreats); Assisting in scheduling of meetings for Director(s) and overall admin for divisions; Assisting in the procurement and admin activities such as pre and post travel arrangements; and Assisting with coordination and collation of work between RO and HQ/Research Institutes regarding requests for information JOB REQUIREMENTS At least 3 years of administrative experience preferred Team player, pro-active, quality conscious, well-organised, attentive to details and results-oriented High learning agility and adaptability to changing business needs of the organisation and department Proficient in online meeting platforms such as MS Teams, Zoom, Webex Good communication (written and verbal) and interpersonal skills to engage internal and external stakeholders Adept at performing information archival and knowledge management (e.g., for departments content and record of decisions) The above eligibility criteria are not exhaustive. A*STAR may include additional selection criteria based on its prevailing recruitment policies. These policies may be amended from time to time without notice. We regret that only shortlisted candidates will be notified. #J-18808-Ljbffr

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