Admin executive
3 days ago
Job Overview: The Admin Executive in the Facilities Management Department plays a vital role in supporting the department's operations by providing administrative and clerical assistance. The position ensures the smooth running of the facilities management office, coordinating tasks, maintaining documentation, and assisting in day-to-day facility operations. Responsibilities: Provide general administrative assistance to the Facilities Management team, including managing phone calls, scheduling meetings, and handling correspondence. Maintain accurate records such as facility contracts, maintenance schedules, and service agreements. Organize and update both physical and digital filing systems. Track and manage work orders, maintenance requests, and repairs, ensuring tasks are completed on time and meet service standards. Assist in coordinating with external vendors and service providers for maintenance and repair works, including obtaining quotes and following up on service completion. Maintain an inventory of equipment and records for facility maintenance. Oversee the organization and secure storage of keys within the key press box, ensuring accurate tracking of keys issued to staff and vendors. Compile supplier invoices and match them with supporting documents such as purchase orders (POs) and delivery receipts. Ensure accuracy before submitting compiled documents to the finance department. Communicate with tenants to address facility-related issues and coordinate maintenance or repairs, ensuring tenant satisfaction. Compile utilities meter readings on a monthly basis (e.g., water, electricity), ensuring accuracy, and submit data to the relevant departments for billing or reporting purposes. Prepare and submit monthly reports on maintenance activities, utilities usage, expenses, and any issues requiring attention. Any other ad-hoc duties as assigned and required by the company. Requirements: Diploma or Degree in Business Administration, Facilities Management, or related field. 1-3 years of relevant experience in administrative support, preferably in facilities management or property management. Strong organizational skills with attention to detail. Excellent communication and interpersonal skills. Problem-solving and analytical skills. Ability to multitask and prioritize tasks effectively in a fast-paced environment. Proficiency in Microsoft Office and Google Workspace. About Us We are all about embracing the new. If you are looking for a fun and dynamic career, if you are passionate and love a fun-filled work environment, if you embrace challenges and are always thinking on your feet, then you’re the one we are looking for. Why Join Us? Now, we are going to tell you why you should be a part of this ever-growing company. Some of the perks include an easily accessible office, flexible working hours, tons of retail, furniture and F&B discounts, as well as a fun and dynamic working culture that redefine a 9-6 job. We thank all candidates for your interest in Vanguard Group, and regret that only shortlisted candidates will be notified. #J-18808-Ljbffr
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Executive, admin
3 weeks ago
Singapore NIVABIZ PTE. LTD. Full timeReporting to the Executive Vice President, the Executive Admin will provide comprehensive administrative and secretariat support to the senior leadership team in the Aerostructure and Systems line of business grouping. The role involves managing calendars, coordinating meetings, handling sensitive information, and supporting the department in general admin...
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Executive, admin
2 weeks ago
Singapore ST Engineering Aerospace Full timeST Engineering is a global technology, defence and engineering group with a diverse portfolio of businesses across the aerospace, smart city, defence and public security segments. The Group harnesses technology and innovation to solve real-world problems, enabling a more secure and sustainable world. Headquartered in Singapore, it has operations spanning...
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Admin Executive
4 weeks ago
Singapore METIZOFT ASIA PTE. LTD. Full timeRoles & ResponsibilitiesMetizoft is seeking a highly motivated Admin Executive to join our team. We provide “Green” solutions to international clienteles. You will also have the opportunity to learn more on Sustainability Reporting (ESG), Carbon Accounting, and Green Ship Recycling. The Admin Executive role in the organization is to deliver efficient...
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Admin Executive
4 weeks ago
Singapore GOPIZZA SINGAPORE PTE. LTD. Full timeRoles & ResponsibilitiesRoles & ResponsibilitiesJob Description: Develop & carry out an efficient documentation and proper filing system. Assist with invoicing details by keeping records up to date Closing of the Purchase Order in the system(Training will be given) Scan & save invoice in the system Maintain proper filing of supplier records and update...
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HR & Admin Executive
4 weeks ago
Singapore RELATIONSHIP STUDIO PTE. LTD. Full timeRoles & ResponsibilitiesAbout UsWe are a Training Provider that goes beyond the books and traditional theories to discover your strengths, blind spots and needs, coach you on managing the sensitivity in every relationship, and recommend what works best – helping you achieve a high self-mastery level of self-awareness and personality integration. We also...
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HR & Admin Executive
2 weeks ago
Singapore RELATIONSHIP STUDIO PTE. LTD. Full timeRoles & ResponsibilitiesAbout UsWe are a Training Provider that goes beyond the books and traditional theories to discover your strengths, blind spots and needs, coach you on managing the sensitivity in every relationship, and recommend what works best – helping you achieve a high self-mastery level of self-awareness and personality integration. We also...
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Admin Executive
4 weeks ago
Singapore FORTRESS INTELLIGENCE PTE. LTD. Full timeRoles & ResponsibilitiesJob Title: Admin ExecutiveLocation: Jurong (shuttle available from Jurong East MRT)Timing: 9am to 5:30pmWorkdays: Mondays to FridaysDuration: 1 year contractJob Scope: Processing of patients' registration, height/weight measurements, collect payments, filing and admin duties as assigned by the medical centre.Requirements:- Some...
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Admin Executive
2 months ago
Singapore FORTRESS INTELLIGENCE PTE. LTD. Full timeRoles & ResponsibilitiesJob Title: Admin ExecutiveLocation: Jurong (shuttle available from Jurong East MRT)Timing: 9am to 5:30pm Workdays: Mondays to Fridays Duration: 1 year contractJob Scope: Processing of patients' registration, height/weight measurements, collect payments, filing and admin duties as assigned by the medical centre.Requirements:- Some...
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Executive, Admin
4 weeks ago
Singapore NIVABIZ PTE. LTD. Full timeRoles & ResponsibilitiesReporting to the Executive Vice President, the Executive, Admin will provide comprehensive administrative and secretariat support to the senior leadership team in the Aerostructure and Systems line of business grouping. The role involves managing calendars, coordinating meetings and handling sensitive information and supporting the...
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Admin accounts executive
2 weeks ago
Singapore CPA SERVICES PTE. LTD. Full timeJoin our team as an Admin & Accounts Executive! This unique role combines the worlds of finance and administration, offering you diverse challenges and growth opportunities. Be the driving force behind our operations and ensure seamless office management. Embrace this dynamic position and embark on an exciting journey with us today! Roles &...
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Sales admin executive
6 days ago
Singapore Techwaregroup Full time#Sales Admin #Admin Executive #Adminstrative #Microsoft Excel #Microsoft Word #Contract #Permanent #ERP Job Location: Singapore East Ubi Job Types: Permanent, Contract, Full Time, Onsite, 5 days Business Sector:Semiconductor Tools Manufacturing Company Provides Turnkey Tooling Solutions for Semiconductor Assembly and Test: Design, R&D, Material and...
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Sales admin executive
2 weeks ago
Singapore Techwaregroup Full time#Sales Admin #Admin Executive #Adminstrative #Microsoft Excel #Microsoft Word #Contract #Permanent #ERP Job Location: Singapore East UbiJob Types: Permanent, Contract, Full Time, Onsite, 5 daysBusiness Sector: Semiconductor Tools Manufacturing Company Provides Turnkey Tooling Solutions for Semiconductor Assembly and Test: Design, R&D, Material and...
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Admin and Account Executive
4 weeks ago
Singapore THE SUPREME HR ADVISORY PTE. LTD. Full timeRoles & ResponsibilitiesAdmin and Account ExecutiveWorking Hours: Monday-Friday [ 830am - 530pm ]Address: Bukit Batok, Singapore 659592Salary: $2,500-$3,000Responsibilities: Ensuring the accuracy of financial documents, as well as their compliance with relevant laws and regulations Preparing and maintaining important financial reports Consolidate a...
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Admin Executive
4 weeks ago
Singapore ATAS DISTRIBUTION PTE. LTD. Full timeRoles & ResponsibilitiesJob Vacancy: Admin ExecutiveWe are seeking a highly organized and proactive Admin Executive to manage our e-commerce operations across platforms like Lazada, Shopee, and Shopify. If you have a knack for multitasking, customer service, and managing online orders, we want you on our team.Key Responsibilities: Manage and process shift...
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Admin/Medical Records Executive
4 weeks ago
Singapore FORTRESS INTELLIGENCE PTE. LTD. Full timeRoles & ResponsibilitiesJob Title: Admin Support cum Medical Records ExecutiveLocation: Jurong (shuttle available from Jurong East MRT)Timing: 9am to 5:30pmWorkdays: Mondays to FridaysDuration: 1 year contractJob Scope: Processing of patient's medical records, updating in management system, filing and admin duties as assigned by the medical...
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Sales & Admin Executive (Perfume)
4 weeks ago
Singapore MAVENSIDE CONSULTING PTE. LTD. Full timeRoles & ResponsibilitiesOur client is a professional company with over 30 years of perfume and cosmetic distribution. Currently, they are looking for Sales & Admin Executive to assist them in their growing business.Candidates who are looking for good mentorship with hands-on experience are highly encouraged to apply.Job Highlights Industry: Perfume ...
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IT cum Admin Executive
2 months ago
Singapore DASHMESH SINGAPORE PTE. LTD. Full timeRoles & ResponsibilitiesJob Title and ResponsibilitiesIT Related Scope Managing the IT department and ensuring the smooth operation of all technology systems. Evaluating new technologies and identifying opportunities to improve business efficiency and productivity. Able to troubleshoot Computer related issues Ensuring the security of data and information...
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Accounts and admin executive
3 weeks ago
Singapore JAC Recruitment Pte Ltd Full timeHeadquartered in Singapore, our client in the consulting industry has a presence in 5 countries. As part of expansion, the team is looking for an Accounts and Admin Executive. This role will report to the Admin Manager directly. RESPONSIBILITIES Support month-end closing and work closely with outsourced accountant. Maintain and update financial...
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HR & Admin Executive
2 weeks ago
Singapore HONG TAI DEVELOPMENT PTE. LTD. Full timeRoles & ResponsibilitiesJob Description & RequirementsRequirements:· Proficient in the English & Chinese language.As a HR and Admin Executive, you must ensure due compliance and adherence to Singapore Employment Act and Company’s policies and procedures.Job Responsibilities• Handle recruitment process such as posting advertisement in the various job...
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Admin Executive
2 weeks ago
Singapore O'RYAN CONSTRUCTIONS (PTE.) LTD. Full timeRoles & ResponsibilitiesAdmin Executive $2400 to $3600Job responsibilities:Overseeing all kinds of administrative worksChecking and processing of AR and AP invoices for data accuracy.Organizing, collecting and filing sales orders using knowledge of electronic filing systems.Assisting in Daily management and arranging meetings.Attend to customer...