Personal Assistant

4 hours ago

Singapore ETHAN INTERIORS PTE. LTD. Full time

Job Title

Personal Assistant to Interior Design Director

Reports To

Studio Director

Job Purpose

To provide comprehensive administrative and personal support to the Studio Director, ensuring smooth day-to-day operations, efficient team-to-project coordination, and effective client communications. The role requires exceptional organizational skills, intiative, discretion, and the ability to manage multiple priorities in a fast-paced, design-focused environment.

Key Responsibilities

Administrative & Diary Management

  • Manage the Director's calendar, schedule meetings, and coordinate client and project arrangements.
  • Organize and prepare documents, presentations, and reports for client and internal meetings.
  • Handle email correspondence and filter communication on behalf of the Director.

Project Coordination

  • Assist with tracking project timelines, budgets, and deliverables.
  • Liaise with contractors, suppliers, and clients to ensure smooth project execution.
  • Maintain design project files, mood boards, and sample libraries.

Client Liaison & Designer Coordination

  • Coordinate with the Interior Designer to prepare proposals, quotations, and client communications.
  • Coordinate with the Project Manager in scheduling site visits, contractor's appointments, and onsite client discussions.
  • Ensure client satisfaction by facilitating timely follow-ups and updates from the Director's team.

Research & Procurement Support

  • Source and order materials, furniture, and accessories.
  • Research suppliers, products, and design trends.
  • Maintain accurate records of purchases and supplier contracts.

Personal Support to Director

  • Assist with personal errands, reservations, and occasional private event planning.
  • Manage confidential information with discretion.
  • Provide ad-hoc support for personal and household matters.

Key Skills & Attributes

  • Strong organizational and time management skills.
  • Excellent written and verbal communication.
  • High attention to detail and ability to work independently.
  • Proficiency in MS Office, Google Workspace, and project management tools.
  • Knowledge of design software (e.g., AutoCAD, SketchUp, Adobe Creative Suite) is an advantage.
  • Discretion, reliability, and a polished professional demeanor.

Qualifications & Experience

  • Minimum 2–3 years' experience as a PA, EA, or project coordinator (preferably in a creative or design industry).
  • Background in interior design, architecture, or related field preferred but not essential.
  • Experience managing multiple stakeholders and handling sensitive information.

Working Conditions

  • Full-time, office-based with flexibility for site visits and occasional travel.
  • After-hours work will be required for client meetings.

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