Senior Executive

7 days ago

Singapore National University Hospital Full time

Overview
Senior Executive / Assistant Manager, Dept of Surgery (1-Year Contract) at National University Hospital.
Join to apply for the Senior Executive / Assistant Manager, Dept of Surgery (1-Year Contract) role at National University Hospital (NUH).
About NUH
The National University Hospital (NUH) is Singapore’s leading university hospital, with a heritage dating back to 1905. NUH integrates clinical care with teaching and research as a university hospital.
About Department And Purpose Of The Position
The Senior Executive / Assistant Manager will act as a liaison between the NUHS Research Office and the Department on research administrative matters. You will formulate finance-related policies, procedures and standard operating procedures to enhance efficiency, effectiveness and compliance.
Key Responsibilities
Grant-related Matters
Obtain approvals from PIs prior to requesting statement of accounts from 1FSS
Provide advice to new investigators within the department on financial planning, budgeting, forecasting and grant management
Assist new investigators on management of grant accounts
Keep track of grant utilisation and advise PI on balances in their grant
Provide advice for better utilisation of grant funding
Assist new investigators within the department with claim matters
Submission of claims on ePay for journal articles, flight expenses, conference fees, etc
Management of PI-related research grants' databases, including clinical trials
Keeping track of new and expired grants
Assist PIs in preparation and submission of grant claim form to Research Office
Collation of supporting documents for claim submission
Liaise with 1FSS and Research Office Finance for grant-related discrepancies, and provide solutions
Procurement
Weekly management of procurement requests database on FormSG
Assist PIs in procurement processes, as department's authorised user, for items needed for their research projects
Request for quotations from vendors, including flight tickets from NUH travel agencies
Submit quotations for Purchase Request on procurement portal
Ensure vendor submits the endorsed delivery order for invoice submission
If amount more than $5k, submit a Sourcing Request on procurement portal
Communicate with procurement team on handling of vendor not being able to accept NUH T&Cs
Evaluation of vendor's quotations for assessment and price reasonableness
Creation of IO accounts
For sponsored funds (from companies), submission of request for an

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