Deputy Manager, Facilities

1 week ago

Singapore Singapore Polytechnic Full time

Overview (What the role is)Most Positive Workplace Collaboration Award - Singapore International Chamber of Commerce Awards 2025Top 20 most attractive employers in Singapore - The Straits Times Singapore's Best Employers 2024 & 2025This role centres on Campus Facilities and Assets Management. The candidate will liaise, coordinate and execute technical planning and support for SP events, such as the SP Open House, Graduation Ceremonies, and high-profile visits. Responsibilities also include working with SP's appointed Integrated Facilities Management (IFM) Contractor to maintain SP's Audio Visual (AV) assets and coordinating across schools and departments for maintenance of equipment and facilities. (What you will be working on)Liaison, Coordination and Technical Support for SP Events Liaise, coordinate and provide comprehensive technical support for SP events, including coordinating or organizing event recce visits, supervising pre-event setups, supporting seamless event execution, and advising organisers to ensure successful outcomes. Manage and coordinate multiple ongoing events, monitoring timelines and achieving milestones to meet deadlines and ensure the successful completion of events. To work with Event's organisers, develop and implement contingency plans to address potential disruptions and ensure continuity of event operations. To respond to building-related / M&E breakdowns during Events and coordinate with FAM team on operational issues for the safety and well-being of students, staff and public. Ensure adherence to safety and environmental regulations at all times. Maintenance and Operation of AV equipment Maintain AV equipment (such as Smart Monitors, Mic and Speaker systems, Matrix Switchers, AV Controllers and Projection Systems) across all SP facilities, ensuring optimal functionality. Liaise with stakeholders and vendors to facilitate both preventive and corrective maintenance of AV systems. Oversee and execute scheduled preventive maintenance, ensuring compliance with contractual obligations and proactively identifying equipment for servicing before breakdowns occur. Ensure and manage prompt responses to AV equipment malfunctions, resolving operational issues and minimizing disruptions to teaching and business activities at Singapore Polytechnic. Assist in managing maintenance agents and specialist vendors, overseeing their service scopes, planned programs, investigations, inspections, and audits. Attend Hand Over-Take Over (HOTO) inspections and coordinate defect rectification with appointed contractors. Ensure adherence to safety and environmental regulations at all times. Financial Responsibilities Manage budget planning and control, ensuring development initiatives remain within allocated budgets. Prepare and present approval documents and reports on relevant subjects when required. Manage relevant procurement processes and prompt

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