
Invoicing Contract Coordinator
3 days ago
Job Description
This role involves the management of invoicing and contract processes, ensuring seamless communication with customers.
Key Responsibilities:
- Prepare invoices for spare parts orders and service interventions.
- Submit invoices to customers via email or customer portal.
- Reconcile payables and receivables for CSS and CSF during month-end.
- Reconcile purchases such as definitive price report and sub-con cost report.
- Reconcile turnover, WIP, and stock, monthly absorption.
- Generate Cost of Sales Report for Spares, Service, Repairs, Revamping, Warranty, Vouchers.
- Generate YTD Sales report, Sales cumulative report, Monthly Management Report.
- Prepare GST declaration with IRAS every quarter.
- Assist Accountant in annual external audit.
- Follow-up on unpaid invoices.
Additional responsibilities include:
- Creation of quotations for spare part inquiries from customers (Japan).
- Processing of orders/POs from customers.
- Opening sales orders/work orders for customers.
- Confirming orders with customers within 1-3 weeks.
- Coordinating with CS France on delivery schedules, missing parts, and wrong parts delivery.
- Processing customer requirements for Certificate of Origin/Quality.
- Opening proforma invoices for customer orders on advance
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