Invoicing Executive

3 days ago

Singapore PROCESS ENGINEERING SPECIALISTS PTE. LTD. Full time

Process Engineering Specialists (PES) is a multi-discipline consultancy providing specialist project management, validation, and automation services to our pharmaceutical clients throughout Asia, Europe, and the US. We are currently recruiting for the following position based in Singapore:
**Invoicing Executive**

We are hiring a Invoicing Executive with 3-5 years of relevant experience. This permanent position reports to our Singapore Operations Manager, based in Jurong East. Responsible for supporting the finance or accounting department by handling tasks related to the creation, management, and tracking of invoices. The role ensures accurate and timely preparation, processing, and delivery of invoices, as well as maintaining financial records related to billing activities.

**Key Responsibilities**:

- Prepare and issue accurate invoices to customers based on company guidelines or contracts.
- Ensure all required information is correctly included in invoices (e.g., customer details, PO numbers, tax details).
- Monitor and track invoice statuses, following up on overdue payments.
- Monitor and track PO statuses, request and following up on New PO and PO Top-up.
- Data Entries of self-invoicing invoices on other group companies to our accounting software.
- Coordinate with internal departments (sales, operations, finance) to ensure billing accuracy.
- Maintain organized records of invoices, payments, and related documentation.
- Respond to customer inquiries regarding invoices and payment terms.
- Support in monthly or quarterly financial reporting related to billing.
- Ensure compliance with internal controls and accounting standards.

**Required Skills & Qualifications**:

- Basic understanding of accounting or bookkeeping principles.
- Proficiency in invoicing or accounting software (e.g., Oci System and Xero).
- Attention to detail and strong organizational skills.
- Good communication and interpersonal abilities.
- Time management skills and the ability to meet deadlines.
- Able to work independently.

**Qualifications**:
Diploma or Degree in Accounting, Finance, Business Administration, or a related field

3-5 years of experience in billing, invoicing, or accounts receivable preferred

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