Executive Assistant | Japanese Speaking |
4 days ago
Responsibilities Coordinate the President’s daily schedule, including meetings and appointments. Book travel arrangements, including flights, accommodation, and transportation. Application of Visa for the President and the Executive team. Including liaison with relevant parties such as travel agencies, embassies, and group companies, to check and confirm the latest Visa requirements for team member’s travel destinations. Prioritise and manage the President’s calendar to optimise efficiency and productivity. Keep the team’s calendar updated through Microsoft Outlook. Manage and prioritise official communication and liaison, including phone calls and emails, on behalf of the President and Executives, acting as a primary point of contact between internal and external stakeholders. Plan and organise both internal and external meetings and events. To ensure timely communication and preparation with all relevant parties. Organise and manage company-level events and functions. Ensure events are planned according to timeline and schedule. This includes booking of meeting venues, accommodation, and communication with invited participants and/or guests. Manage, reconcile, and verify travel and entertainment expenses in accordance to the company’s business expense policy. This includes preparation of travel application, claims, and related forms. Organise and maintain records, files, and documents relating to the team’s activities. Draft and review memos, letters, and other correspondence. Ensure confidentiality and accuracy in handling sensitive information. Upon request of the President, attend meetings and take meeting minutes in detail. Ensure follow-up actions and report status. Advise executives by providing historical precedents and relevant information. Other jobs and tasks required Requirements Minimum 5 years of proven experience as an Executive Assistant or in a similar role. Excellent organisational and time management skills. Strong communication skills (both written and verbal) in English and Japanese (N3-N4). Proficiency in office software (e.g., Microsoft Office suite of applications). High level of discretion and professionalism when handling confidential information. Adaptability to a fast-paced environment. #J-18808-Ljbffr
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