Associate (Research Directorate)

1 day ago

Singapore Agency for Science, Technology and Research (A*STAR) Full time

JOB DESCRIPTION
A*STAR directs and undertakes mission-oriented research to transform Singapore into a knowledge-based and innovation-driven economy. The Research Planning Directorate undertakes the key planning functions for the A*STAR Research Office (RO). Led by the Deputy Chief Executive (Research), the day-to-day operations of RO are managed by Assistant Chief Executive for Research & Technology Development and the Executive Director, RO. The Research Planning Directorate coordinates A*STAR’s strategic planning and corporate planning activities, and is the key interface with A*STAR senior management and other public sector agencies on strategic planning matters within and beyond A*STAR.
RESPONSIBILITIES
Providing secretarial, administrative and logistical support for RO’s and corporate meetings (e.g. scheduling of meetings for your principals, collation of agenda, attendance, materials, venue setup, recording notes for meetings, tracking of matters arising from meetings, etc.);
Coordinating with internal and external stakeholders on various meeting platforms;
Assisting in knowledge management process via housekeeping and archiving of documentation pertaining to meeting slides and record of decisions;
Ensuring that RO database (including master calendar/live doc) is updated in a timely and accurate manner;
Assisting in event planning and management of events (e.g. Townhalls, Conferences, Leadership retreats);
Assisting in scheduling of meetings for Director(s) and overall admin for divisions;
Assisting in the procurement and admin activities such as pre and post travel arrangements;
Assisting with coordination and collation of work between RO and HQ/Research Institutes regarding requests for information.
JOB REQUIREMENTS
At least 3 years of administrative experience preferred.
Team player, pro-active, quality conscious, well-organised, attentive to details and results-oriented.
High learning agility and adaptability to changing business needs of the organisation and department.
Proficient in online meeting platforms such as MS Teams, Zoom, Webex.
Good communication (written and verbal) and interpersonal skills to engage internal and external stakeholders.
Adept at performing information archival and knowledge management (e.g., for department’s content and record of decisions).
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