Admin Executive

2 weeks ago

Singapore Polymer Capital Full time

Company Introduction

Polymer Capital Management is a market-neutral, multi-manager investment platform based in and focused on Asia. Polymer combines established institutional support and deep knowledge of local financial markets with a dedication to discovering and developing the region's best investment talent. Polymer was established in conjunction with PAG, one of the world's largest Asia-focused alternative asset managers, in

Job Responsibilities / Job Brief

The incumbent will provide office administrative support and secretarial support to executives to ensure smooth operational efficiency and effective communication within the organization.

Office Administrative Support

  • Office replenishment for stationeries, business cards and weekly ordering of pantry supplies.
  • Implement and/or develop office procedures and record systems
  • Receive visitors and direct them to the appropriate meeting room
  • Manage the receipt and dispatch of mail and courier deliveries
  • Perform monthly invoicing tasks
  • Provide support in internal events for employees, e.g Year-end Team Dinner, Family Day, Pink Friday, CNY Team Dinner etc by preparing facilities, logistics coordination and arranging refreshments/food, sourcing of vendors etc as and when is needed.
  • Prepare and issuance of office access cards for new hires and overseas guests

Executive Assistant Support

  • EA support to a team of executives
  • Coordinate executive communications, including taking calls, responding to emails, managing meeting rooms, provide logistical support for all meetings
  • Facilitate, prioritize, and manage calendar/ schedule meetings and calls with external parties as well as inter-office to ensure smooth arrangements of appointments and activities.
  • Provide travel support including VISA application, travel claims, maintaining travel records, preparing itineraries, and managing meeting schedules for overseas trips
  • Assist the executives in expenses management using Concur system
  • Arrange corporate events that takes place outside of the office, such as IR meeting, off-site meeting, and investors events
  • Any other General Affairs related matters as needed and co-work with other EAs in the team

Requirements

  • Possess min 5 years of relevant experience in Office Administration or EA experience, preferably from a financial institution
  • Proficient MS Office skills (mainly for itineraries and business meetings)
  • Highly self-motivated, proactive, organized, detailed, efficient, well-balanced, and capable of managing workload w/multiple tasks and prioritizing tasks in a fast-paced environment
  • Flexible and willing to learn
  • Team-worker with good communication and interpersonal skills, self-starter and quick-learner

Why join us?

Prime Location: centrally located office space in the heart of Singapore

High-Growth: We have a team of highly ambitious professionals with a strong desire to learn and develop their skills.

Equal opportunity employer: We celebrate diversity and are committed to creating an inclusive environment for all employees.

Global exposure: With six offices and three affiliate offices around the region, Polymer teams work together to solve meaningful problems at scale.

#J-18808-Ljbffr

  • Admin Executive

    2 weeks ago

    Singapore Spearing Executive Search Full time

    Why apply? 5 MINS WALK FROM CITY HALL MRT SUPPORTIVE YOUNG TEAM AND FLEXI WORK STUDENT AND FRESH GRAD FRIENDLY NO EXPERIENCE NEEDED **Salary**: UP TO $12/HR **Working Hours**: Mon - Friday 9am-6pm Job Scope Easy posting of job advertisements Admin support to recruitment team Interesting exposure to different types of admin scope with training and...

  • Admin Executive

    1 week ago

    Singapore Design Link Architects Pte Ltd Full time

    Admin Executive**Position** : Admin **Executive** **Department** **:Admin** **Reports **to** : Snr Admin Exe, Snr Admin Manager, **GM** **Job **Summary** Manages administrative processes, supervises staff, handles tenders and expenses (external), and provides ad hoc receptionist duties **Responsibilities** Prepare tender documents for submission and...

  • Admin Executive

    5 days ago

    Singapore HILLICO HOLDINGS PTE. LTD. Full time

    We're Hiring: Admin Executive We’re looking for a reliable and detail-oriented Admin Executive to join our team! What You’ll Be Doing: - Preparing invoices, contracts, and quotations (mainly using Excel) - Assisting with basic accounts and bookkeeping - keeping track of payments in and out What We’re Looking For: - Comfortable speaking and writing...

  • Admin Executive

    2 weeks ago

    Singapore Singapore Jobs Full time

    Overview Admin Executive / Accounts Executive Wanted Join to apply for the Admin Executive / Accounts Executive Wanted role at Singapore Jobs. Responsibilities ACCOUNTS/ ADMIN Exec with UBS knowledge, 5 days at Northstar @ Ang Mo Kio, only Singaporean may apply. CV to Qualifications Entry level Singaporean applicants only UBS knowledge (preferred) ...

  • Admin Executive

    4 days ago

    Singapore ALMA CONTRACT (SINGAPORE) PTE. LTD. Full time

    We are looking for committed admin executive. Experienced in admin and logistics as well as shipping knowledge is essential. The incumbent will be paid accordingly. The incumbent will povide high-level admin support to our organisation. Duties include scheduling of orders, inventory, preparing presentations and meeting shipping deadlines. 5 day work week...

  • Senior Admin Executive

    2 weeks ago

    Singapore Land Transport Authority Full time

    **What the role is** - SENIOR ADMIN EXECUTIVE / ADMIN EXECUTIVE, BUS CONTRACTS **What you will be working on** **What we are looking for

  • Admin Executive

    5 days ago

    Singapore CHANG CHENG MEE WAH FOOD IND PTE. LTD. Full time

    **ADMIN EXECUTIVE** **Key Responsibilities** The Admin Executive reports to the Senior Manager. They will provide administrative support across the organization. She will handle the flow of people through the organization and ensure that all administrative responsibilities are completed accurately and delivered with high quality and in a timely...

  • Admin Executive

    2 weeks ago

    Singapore Jade Clover Full time

    **Admin Executive** **Qualifications/Experiences/Skills Required** - Min Higher NITEC or equivalent - 2 years of working experience preferably as a receptionist, travel booking and related administrative works - Fluent in English, resourceful and responsive - Good attitude, passionate and willing to learn - Good communication and interpersonal skills - Good...

  • Admin Executive

    2 weeks ago

    Singapore MOMI DESIGN & ART PTE. LTD. Full time

    Permanent, Full Time Admin Executive **Responsibilities**: - The Admin Executive will be primarily responsible for the company admirative work including prepare of documents. - Process daily orders in Sales. - Ensure that the daily sales orders are process on time. - Provide general accounting and administrative documentation and data entry. - Monitor...

  • Admin Executive

    1 week ago

    Singapore MKS GLOBAL PTE. LTD. Full time

    **Title: Admin Executive** We are seeking a proactive **Admin Executive **to support daily operations in our Commercial Interior Design company. You’ll be responsible for various administrative tasks that ensure smooth project execution and excellent client service in a dynamic, creative environment. **Key Responsibilities**: - Maintain and organize...