Temp Admin Executive
2 days ago
S. Rajaratnam School of International Studies (RSIS) , a Graduate School of Nanyang Technological University (NTU), is a leading professional school of international affairs and policy-oriented think tank.
Temp Admin Executive
The ideal candidate will be responsible for providing administrative support to the SCRP Team, including:
- Coordinating meetings, preparing collaterals, and logistics.
- Assisting with note-taking, following up on action items, and ensuring timely completion.
- Maintaining and updating documentation in shared drives as needed.
- Supporting vendors and suppliers by sourcing, vetting, and coordinating with them.
- Collaborating with the Finance department to prepare procurement documents and manage expenses.
- Assisting with financial matters, such as checking invoices, forecasting expenses, and documenting payments.
Events Management & Support
Key responsibilities include:
- Working with SCRP to organize webinars, seminars, workshops, and conferences, including designing invitations, coordinating speakers, managing event registration, collecting feedback, and following up with attendees.
- Providing secretariat support by answering delegate emails, assisting with queries, and making travel arrangements through NTU-appointed vendors.
- Staffing the ICCS secretariat, which involves assisting speaker and delegate management, coordinating with OIA and Rapporteur Teams, and working with internal and external stakeholders to ensure conference delivery.
To be successful in this role, you should have:
- Proficiency in Microsoft Office programmes, including Outlook, Word, Excel, and PowerPoint.
- A strong command of the English language and excellent verbal and written communication skills.
- The ability to multitask and work in a fast-paced environment.
Preferred qualifications include experience in a Finance or Procurement/Purchasing Department.
Please submit your application, including a cover letter and detailed curriculum vitae.
For further information about RSIS, please visit our website:
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