Temp Admin Executive

3 weeks ago

Singapore NTU (Nanyang Technology University- Main Office-HR) Full time
The S. Rajaratnam School of International Studies (RSIS), a Graduate School of Nanyang Technological University (NTU), is a leading professional school of international affairs and policy-oriented think tank. The School invites suitably qualified individuals for the position of:

Temp Admin Executive

Administrative
  • Coordinate and prepare for meetings, including putting up and circulating the agenda, booking of meeting space.
  • Assist with note taking and following up on action items to ensure completion according to agreed timeline.
  • Maintain and update all documentation in shared drive as and when necessary.
  • Support the SCRP Team by sourcing, vetting and coordinating with vendors and suppliers or as directed by the Senior/Manager of SCRP
  • Coordinate with Research Team, to help ensure deliverables are completed within timeline.

Events Management & Support

1. Work with SCRP to assist with organizing webinars / seminars, workshops and conferences. This includes but is not limited to
  • Designing and distributing EDMs and invitations
  • coordinating with speakers / guests
  • managing event registration and tracking attendance
  • collecting and compiling of event feedback
  • following-up with attendees for any various requests


2. Providing secretariat support by
  • Answering and replying to delegate emails
  • Assisting and following through with delegates on their queries
  • work with NTU appointed vendors to make travel and accommodation arrangements


3. Staffing secretariat at ICCS including
  • Assisting speaker and delegate management
  • Co-ordinating with OIA and Rapporteur Teams
  • Work with internal (RSIS) and external (MCCY) stakeholders to ensure smooth delivery of conference
  • Work with appointed vendors as necessary


The ideal candidate should be proficient with Microsoft Office Programmes such as Outlook, Word, Excel and Powerpoint. He/She should have a good command of the English Language and have strong verbal and written communication skills. The candidate should also be able to multi-task and work in a fast-paced environment. This position is office-based. Some work experience in a similar role is preferred.

All applicants should submit the following:
  • A cover letter specifying how your qualifications match the job description; and
  • A detailed curriculum vitae.


We regret that only shortlisted candidates will be notified.

For further information about RSIS, please visit our website: www.rsis.edu.sg.

Hiring Institution: RSIS

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