Property officer

1 month ago


Singapore JONES LANG LASALLE PROPERTY CONSULTANTS PTE LTD Full time

Responsibilities: Conduct daily checks to ensure that the common areas are cleaned and the landscape is maintained. Liaise with Client on matters related to the maintenance of the site(s). Conduct regular inspections with the term contractors (cleaning, pest control, fire protection system, landscape, lift/escalators) to ensure that the services are maintained to the standard set by Management and/or the authorities. Conduct daily checks on the other common property not maintained by a term contractor to ensure their soundness and proper maintenance. Propose/recommend improvements, repairs, and upgrading works when appropriate and ensure that such are carried out properly when approved. Lead Technical Officers in the management and maintenance of the site. Monitor and ensure each staff discharges their duties diligently. Ensure full compliance with Contract Specifications service level and KPIs. Vet documents and submissions for accuracy and quality before they are sent to Client. Ensure that Client’s instructions are properly carried out. Ensure that services are carried out in accordance with Client’s guidelines, Standard Operating Procedures (SOPs), and statutory requirements. Attend to public and tenants’ feedback and complaints according to the stipulated timeframe. Prepare and submit Management Reports to Client. Attend and follow up on crisis management. Collate information required (upon instructed by Client) from the sites. Conduct site inspections for each site at least once every week. Ensure that due diligence is observed and exercised on the maintenance and upkeep of the building installations and systems at site. Ensure that the maintenance regimes and schedules of the site are carried out as planned. Plan, organize, and implement work programmes and projects as assigned by Client. Co-ordinate and execute maintenance and tenancy works promptly. Budget, plan, and execute yearly improvement works to ensure the site is in good condition at all times. Ensure all facilities at the site are in good working condition at all times. Ensure all safety aspects, eliminating the risk of damage and fallen objects. Maintain proper records of transactions and accounts relating to the management and maintenance of the site(s). Ensure car park operations are in order and staff on site follow up with car park enforcement. Liaise and resolve financial matters with car park operators. Liaise and meet with tenants for tenancy renewals and/or feedback. Manage arrears effectively. Conduct monthly dialogues with tenants/customer engagement. Ensure prompt delivery of services to Client and customers, including tenants, residents, motorists, grassroots organisations, and shoppers. Manage the green leases at the sites, including vetting through tenants’ renovation commitments as stated in their leases. #J-18808-Ljbffr



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