Deputy Director, Facilities

Deputy Director, Facilities & Knowledge Management, Corporate & Finance Join to apply for the Deputy Director, Facilities & Knowledge Management, Corporate & Finance role at HTX (Home Team Science & Technology Agency) What The Role Is The successful applicant is the lead to re-design workspaces to house all HTX staff, including labs and tech spaces. You will work closely with a cross‑HTX office space planning team to implement a flexible and modern office space for HTX officers. In addition, you will develop and implement knowledge management strategies to ensure knowledge creation and sharing within the organization. The successful applicant is adept at resolving issues and driving change management to achieve the desired culture in HTX. Its responsibilities go beyond traditional office management and we are looking for an applicant who can drive integration actions that allow HTX to leapfrog and advance in knowledge sharing within the organization/ministry. What You Will Be Working On Space Planning & Optimization – overseeing the design and utilization of workspace (including all R&D facilities) from mid to long term to maximize efficiency and productivity, plus ensuring adherence with envisaged office concepts and projected growth and development plans. Office Transformation and Technology Integration – study on office transformation (including R&D facilities and laboratories), propose ways to incorporate technology (software, hardware and communication systems) to support efficient workflows and allow greater collaboration across divisions and in shaping the workspace to achieve HTX’s desired culture. Vendor Management and Project Management – overseeing services contracts and lease agreements. End‑to‑end process management and stakeholder management. Policy Implementation – ensuring adherence to workplace policies and procedures. Constantly review of processes to streamline and automate. Workplace Safety – implementation of relevant processes and Enterprise Risk Management framework on the corporate related workplace safety for HTX offices, including those outside HTX Headquarter as part of the Workplace Safety Committee. Sustainability Initiatives – identifying and implementing environmentally friendly practices in the workplace. Content Management and Accessibility – driver for Knowledge Management in HTX, ensuring that the Knowledge Management processes and systems are functioning properly and integrated with other systems to ensure organisational knowledge is retained and built upon. Collaboration and Communication – drives a culture of data and knowledge sharing within HTX such as implementing the digitalising of documents for setting up of e‑Registry, records management system for storage of files and archives. Monitor and evaluate effectiveness of Knowledge Management initiatives – use data and analytics to assess the impact of knowledge management efforts and identify areas for improvements. Any other ad‑hoc duties as assigned. What We Are Looking For Bachelors or Master’s degree in Information Technology, Building & Estates Management or other related disciplines. Minimum 10 yrs of proven and relevant experience, in implementing Knowledge Management strategies and workspace design transformation. Proven experience in leading teams to deliver impactful outcomes and deliverables. Experience building Knowledge Management programs and implementing knowledge management framework. Experience in process review and in automating systems would be an added advantage. Experience in workplace transformation and knowledge management is an added advantage. All new hires are appointed on a two‑year contract in the first instance and will be assessed and considered for permanent tenure over time, based on performance. As part of the shortlisting process for this role, you may be required to complete a medical declaration and/or undergo further assessment. All applicants will be updated on the status of their applications within 4 weeks upon closing of the advertisement. #J-18808-Ljbffr