Corporate secretary

18 hours ago

Singapore James Cook University Full time

Thank you for your interest in employment at the Singapore campus of James Cook University. We take exceptional pride in recruiting and developing outstanding individuals who share our vision to be the leading Australian provider of higher education in Asia. At the Singapore campus of James Cook University, we believe in the importance of providing a great place for our employees to grow and develop professionally. We have a culture that values mutual respect, integrity, creativity and teamwork. Join us as we continue our development as a vibrant, multicultural and excellent organisation in education and research. Job no: 493114Work type: Permanent Full TimeLocation: SingaporeCategories: Responsibilities: Organize and schedule board meetings, ensuring all members are informed and available Develop and distribute meeting agendas in collaboration with the board chair and executive team Record detailed minutes of board meetings, capturing key discussions, decisions and action items Maintain accurate records of all board activities, including meeting minutes, resolutions and other official documents Ensure the organization adheres to legal requirements, including filing necessary documents with regulatory bodies Maintain the company's corporate seal and ensure proper use in relevant documents Act as a bridge between the board and management, facilitating clear and effective communication Distribute important information and updates to board members in a timely manner Provide guidance on governance best practices and ensure the board operates within its laws and policies Assist in the orientation of new board members Implement strategies to improve the Board’s effectiveness Maintain and update the company's corporate governance policies and procedures Ensure the organization’s compliance with the Personal Data Protection Act (PDPA) and other relevant local and international data protection laws Monitor and stay updated on changes in data protection laws and advise the organization on necessary adjustments Develop, implement, and maintain data protection policies, procedures, and frameworks to ensure ongoing compliance Conduct regular audits to assess the effectiveness of the organization’s data protection and privacy measures Act as the primary point of contact for data protection authorities, including the Personal Data Protection Commission (PDPC) in Singapore Advise senior management on data protection matters and risks Provide regular reports on data protection compliance and risks to the management and regulatory bodies as required Requirements: Bachelor’s degree in Law, Business Administration, or related field. A professional qualification in corporate governance (e.g., ICSA, IACG) or legal background is preferred Professional certifications in data protection or privacy (e.g., CIPP/E, CISM, CISA) are preferred At least 8 years of experience in a corporate secretarial or governance role, ideally within a publicly listed company or large organization In-depth knowledge of corporate governance practices, legal regulations, and compliance matters Excellent command of English and good interpersonal skills Strong organizational skills High level of initiative and independence. Able to multitask and deliver results in a fast-paced environment Ability to deal confidentially and sensitively with an increasingly varied range of issues in a complex environment Demonstrated ability to accept responsibility and work effectively both independently and within a team Demonstrated ability to maintain a professional image and deal with key members of the University, government departments and other external bodies as required Ability to develop and build relationships with key stakeholders Legal and governance knowledge Strong interpersonal skills with the ability to collaborate effectively with senior executives, Board members, and external stakeholders Familiarity with Data Protection Practices Monthly Remuneration: Commensurate with experience Benefits: Staff Discounts with selected merchants Sponsorship for Continuing Education/Workshops We thank you for your interest and regret we are only able to notify shortlisted candidates. The University reserves the right to invite applications, not to make an appointment or make an appointment at a lower job grade. The Singapore campus of James Cook University (registered as James Cook University Pte Ltd in Singapore) is a wholly owned company of James Cook University Australia. The University offers Bachelor & Master Programs in Business, Psychology, Information Technology & Education at the Singapore campus of James Cook University. Advertised: 04 Dec 2024 Singapore Standard TimeApplications close: 17 Dec 2024 Singapore Standard Time #J-18808-Ljbffr

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