Executive Assistant Required in Singapore

5 hours ago

Singapore Singapore Jobs Full time

Executive Assistant Required in Singapore

Executive Assistant to the General Manager (GM) in Singapore. This role involves administrative tasks, communication management, and strategic coordination to support the GM and the executive office.

Responsibilities

  • Coordinate GM’s daily schedule, meetings, and appointments.
  • Book travel arrangements, including flights, accommodation, and transportation.
  • Manage visa applications for the GM, liaising with travel agencies, embassies, and group companies to ensure travel requirements.
  • Prioritize and manage the GM’s calendar to optimize efficiency and productivity.
  • Maintain the team’s calendar updates using Microsoft Outlook.
  • Manage and prioritize official communication (phone calls and emails) on behalf of the GM, acting as a primary point of contact with internal and external stakeholders.
  • Plan and organize internal and external meetings and events, ensuring timely communication and preparation with relevant parties.
  • Organize company-level events and functions (venue booking, accommodation, invitations, participant coordination).
  • Manage, reconcile, and verify travel and entertainment expenses per company policy, including preparation of travel applications and claims.
  • Organize and maintain records, files, and documents related to the team’s activities.
  • Draft and review memos, letters, and other correspondence.
  • Ensure confidentiality and accuracy in handling sensitive information.

Requirements

  • Minimum 5 years of proven experience as an Executive Assistant or in a similar role.
  • Strong organizational and time management skills.
  • Excellent communication skills, with proficiency in English and Japanese to liaise with Japanese-speaking stakeholders.
  • Proficiency in Microsoft Office Suite and related productivity tools.
  • High level of discretion and professionalism in handling sensitive information.
  • Ability to adapt and perform effectively in a fast-paced environment.

Other Information

  • Working Location: East
  • Working Hours: Monday to Friday, Office Hours
  • Basic Salary: S$5,000 or Above + Bonuses
  • To Apply: Please contact Gerry Seet at or submit your resume to
  • EA: 19C9859
  • Reg No: R

Seniority level

  • Mid-Senior level

Employment type

  • Full-time

Job function

  • Administrative

Industries

  • Advertising Services

Note: This posting may include references to related roles and related opportunities. This description preserves the original information while removing unrelated boilerplate and ensuring accessible formatting.

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