
Large Scale Event Coordinator
2 days ago
About the Role
Our team seeks a detail-oriented and service-driven professional to support large-scale event planning and execution. This role involves working cross-functionally with various stakeholders to ensure seamless operations from pre-planning through on-site execution.
Key Responsibilities:
- Develop and manage event timelines for smooth execution
- Coordinate across departments for end-to-end planning
- Support pre-event briefings and post-event reviews
Vendor Management:
- Source and negotiate with vendors and suppliers
- Manage contracts and ensure service delivery according to agreements
- Build reliable vendor networks for recurring events
Logistics & On-Site Operations:
- Oversee event setup, booth allocation, manpower distribution, and crowd flow
- Handle on-site issue resolution swiftly and efficiently
- Ensure compliance with safety and regulatory guidelines
Budget Tracking:
- Support budget creation and monitoring
- Track expenses and highlight cost optimization opportunities
Requirements:
- Degree in Event Management, Business, or related field
- 1-2 years of experience in event operations, preferably in retail or parenting sectors
- Strong organizational and multitasking skills
- Calm under pressure and solution-oriented
- Proficiency in English; Mandarin is a plus
- Willingness to work extended hours during event periods
- Familiarity with event software or CRM tools is an advantage
What We Value:
- Growth Mindset - Always learning and evolving
- Results-Oriented - Focused on outcomes
- Integrity - Doing the right thing
- Teamwork - Supporting one another and succeeding together
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