Large Scale Event Coordinator

2 days ago


Singapore beBeeEvent Full time

About the Role

Our team seeks a detail-oriented and service-driven professional to support large-scale event planning and execution. This role involves working cross-functionally with various stakeholders to ensure seamless operations from pre-planning through on-site execution.

Key Responsibilities:

  • Develop and manage event timelines for smooth execution
  • Coordinate across departments for end-to-end planning
  • Support pre-event briefings and post-event reviews

Vendor Management:

  • Source and negotiate with vendors and suppliers
  • Manage contracts and ensure service delivery according to agreements
  • Build reliable vendor networks for recurring events

Logistics & On-Site Operations:

  • Oversee event setup, booth allocation, manpower distribution, and crowd flow
  • Handle on-site issue resolution swiftly and efficiently
  • Ensure compliance with safety and regulatory guidelines

Budget Tracking:

  • Support budget creation and monitoring
  • Track expenses and highlight cost optimization opportunities

Requirements:

  • Degree in Event Management, Business, or related field
  • 1-2 years of experience in event operations, preferably in retail or parenting sectors
  • Strong organizational and multitasking skills
  • Calm under pressure and solution-oriented
  • Proficiency in English; Mandarin is a plus
  • Willingness to work extended hours during event periods
  • Familiarity with event software or CRM tools is an advantage

What We Value:

  • Growth Mindset - Always learning and evolving
  • Results-Oriented - Focused on outcomes
  • Integrity - Doing the right thing
  • Teamwork - Supporting one another and succeeding together


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