
Administrative Professionals Wanted
1 week ago
Job Role
We are seeking a highly organized and efficient Administrative Support Professional to support our team in Singapore. The ideal candidate will have a minimum of 3 years of experience in a related field, with excellent time management skills and the ability to prioritize work.
The successful candidate will be responsible for providing administrative support to managers and employees, including answering phone calls, scheduling appointments, and managing general administrative activities.
The role requires strong organizational skills, with the ability to multitask and maintain accurate records. Excellent written and verbal communication skills are also essential.
In addition, the candidate should have working knowledge of office equipment, such as printers and fax machines, and proficiency in MS Office (MS Excel and MS PowerPoint).
Key Responsibilities:
- Answer and direct phone calls
- Organize and schedule appointments
- Receive, sort and distribute mail
- Maintain contact lists
- Reply to emails and telephone calls
- Maintain computer and manual filing systems
- Carry out administrative duties such as filing, typing, copying, binding, and scanning
- Prepare and monitor invoices
- Ad hoc job duties as assigned
Requirements:
- Minimum 3 years working experience in a related field
- Knowledge of office management systems and procedures
- Working knowledge of office equipment
- Proficiency in MS Office
- Excellent time management and prioritization skills
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multitask
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