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Assistant Admin Executive

1 week ago

Singapore Rotaryeng Full time

Description
Under direct supervision of HOD, provides general administration support for HSE Corporate; administrative matters coordination with Procurement, Finance and ISD.
Work location: 61 Jurong Island Highway, Singapore 627860
Responsibilities
Raise MCRs for procurement matters and follow up on PR/PO/IP/GR.
File necessary administration documents such as MCRs/POs, IT issuance forms, etc.
File delivery orders, MCRs, purchase orders, memo faxes, correspondences, etc.
Assist, coordinate and support in HSE related invoices / General Invoices / Back charge with other dept.
Verify IFS/SAP/K2-related data for administrative support.
Coordinate and liaise with ISD for IT-related items for HSE.
Collate, issue, and purchase stationery and other items (printing, name plate, name cards, pantry items, etc.) and be responsible for replenishing them.
Handle petty cash reimbursement matters for HSE Corporate and related personnel.
Perform monthly and yearly inventory on PV and pass it to accounts.
Keep HSE files organized, maintain historical reference, and record data.
Monitor and maintain printer/copier matters.
Maintain office NB updates.
Record and submit timecards for HSE staff.
Assist in applying for JI passes via HRD for HSE staff and HSE guests/vendors/contractors.
Assist and support department/Company event activities (such as Heng Kang, 7th Month, etc.).
Assist in maintaining office equipment and HSE assets.
Assist in preparing tender documents exercise, e.g., align word documents with new requirement/logo.
Record minutes during internal meetings/discussions.
Any other admin job assigned by department manager/HOD.
Be proactive in creating a safe working environment for everyone and ensure that HSE in-house rules are observed at all times.
Consider HSE aspects when planning and carrying out tasks to eliminate and reduce HSE hazards, aspects, and risks.
Main Requirements
Office Skills Certificate or “O” Level.
1 - 2 years of relevant working experience in an office environment.
Computer literate in MS Office Word, Excel, PowerPoint.
Proficient in SAP is advantageous.
Education Qualification
“O” or “A” Level Certificate or equivalent.
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