Office Support Administrator cum EA

6 days ago

Singapore PERSOL Full time

Overview
This role is responsible for organizing and coordinating office operations and procedures to ensure organizational efficiency and effectiveness. The incumbent is also required to provide support to the Vice Presidents and Directors in the Singapore Headquarters and is part of the administrative team based in Singapore.
Key Responsibilities
Preparation of presentation to senior management
Provide administrative support, including calendar management, expenses and travel arrangement.
Partner with teams to coordinate activities and projects
Plan and organize internal onsite and offsite meetings, ensuring timely preparation of agendas and meeting minutes
Coordinate registrations for conferences, symposia and local / international congresses
Set up meetings – liaise with attendees (in-house or externally) and arrange needed resources (e.g., teleconference, projection, meals)
Participate in team meetings to support coordination and delegation of tasks and projects
Collect, record, monitor, verify, and consolidate relatively complex data and information from multiple sources, and often with short lead time
Manage general inquiries and route questions to appropriate resources
Assist in the planning of internal events (e.g. Townhalls, Kick-off meetings, President’s Club, etc.)
Community Engagement
Perform other duties as assigned
Preferred Qualifications
Ability to maintain a high level of integrity and discretion in handling confidential information
Strong attention to detail and organized with a systematic approach
Resilience under pressure
Ability to prioritize information and meetings on behalf of team members / senior leadership
Proven administration experience within a fast-paced international organization
Experience with data management and MS Office (e.g., PowerPoint, SharePoint, OneNote, MS Teams, and Zoom)
Willingness to help and learn with a team player mentality
Ability to work in a field of uncertainty and ambiguity
Knowledge in SAP and CONCUR have added advantage.
Interested candidates may send resumes to or apply through the application system. Regret to inform that only shortlisted candidates will be notified.
PERSOLKELLY Singapore Pte Ltd • RCB No. E
EA License No. 01C4394 • EA Registration No. R (Tay Khai Ven)
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