Senior executive, lease admin, commercial properties

4 days ago

Singapore APM Property Management Pte Ltd Full time

Senior Executive, Lease Admin, Commercial Properties
APM Property Management is part of ESR Group (the “Group”), Asia-Pacific’s leading New Economy real asset manager and one of the largest listed real estate investment managers globally.
The Group's fully integrated fund management and development platform extends across Australia and New Zealand, Japan, South Korea, Greater China, Southeast Asia, and India, including a presence in Europe.
APM’s operations spans across Singapore and China, managing a portfolio of iconic retail and commercial properties.
We are seeking a
Senior Executive, Lease Administration, Commercial Properties
to join our dynamic team
Main Duties & Responsibilities:
Assisting the team leads on maintaining effective work processes and reviewing on a regular basis to improve efficiency and meet new goals and objectives. Proactively correcting any deficiencies to meet audit compliance.
Providing guidance and coaching to junior team members.
Providing administrative support for activities related to the Marketing/Leasing Department and ensuring that high-quality work is produced within established deadlines.
Preparing Letters of Offer, Lease, and other related documents, standard letters and memos.
Processing lease documentation and ensuring all the information is accurate and logged onto lease database (MRI) and filed appropriately. Creating and updating data in the MRI system.
Coordinating all legal communications with lawyers and landlords.
Verifying approved lease terms of the leases.
Tracking and coordinating timely execution of leases and other legal documents.
Tracking ongoing working documentation in progress to ensure timely execution and processing.
Following up with lawyers, tenants, and landlords on outstanding lease documents and payments.
Maintaining accurate files and records that may be easily accessed by all and keeping them organized within an archive.
Maintaining ongoing filing of legal notifications, leases, etc. to the actual lease files (electronic and hard copies).
Maintaining accurate lease and tenant contacts database information.
Updating tenant contact list on a regular basis.
Preparing management’s monthly and quarterly reports and ad-hoc reports.
Providing assistance in preparing materials, compiling statistical information, and other special projects when required.
Processing refunds of security deposits on a timely basis and landlord's works for approval and payment for invoices.
Job Requirements:
Minimum 3 - 5 years of relevant experience preferably in commercial real estate.
Proficiency in MS Office applications.
Experience with contract review and negotiation.
Ability to multi-task and manage multiple priorities simultaneously.
Ability to work independently while maintaining confidentiality and professionalism.
Excellent interpersonal and communication skills.
Well organized, detail-oriented, and a good team player.
Good command of written and spoken English.
Seniority Level:
Associate
Employment Type:
Full-time
Job Function:
Other
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