Virtual Executive Assistant in China
4 days ago
Job Description: We are seeking a highly organized, proactive, and detail-oriented Virtual Executive Assistant to support our CEO and act as our business liaison in China. The ideal candidate will have experience in a similar role, possess professional-level proficiency in Mandarin, and be comfortable working in a fast-paced, dynamic environment. This is a full-time, remote position with responsibilities that require strong communication skills and the ability to coordinate between teams across regions. Responsibilities: Manage and maintain the CEO’s calendar, including scheduling meetings and coordinating with international teams Act as a liaison between the company and business partners in China, ensuring clear communication and follow-up on tasks Coordinate travel arrangements, including visa applications, itineraries, and accommodations for the CEO and team members Prepare and edit correspondence, reports, and presentations in both English and Mandarin Manage and prioritize incoming communications (emails, WeChat, etc.), responding in a timely and professional manner Organize and manage files, contracts, and important documents, maintaining accurate records Handle confidential information with the utmost discretion Provide administrative support as needed, including research and analysis to support decision-making Stay up-to-date with relevant regulations and business practices in China Assist with event planning, partnership management, and cultural support for delegations or meetings Conduct research on local markets, competitors, and business opportunities Qualifications: 3+ years of experience as an Executive Assistant, Business Manager, or similar role Professional proficiency in Mandarin; Cantonese is a plus Strong organizational and time management skills, with a proven ability to multitask and prioritize tasks effectively Excellent written and verbal communication skills in both English and Mandarin Proficient in Google Business Suite; experience with Notion, Canva, and newsletter platforms is a plus Experience working remotely and independently Strong attention to detail and ability to handle confidential information with discretion Bachelor’s degree or equivalent experience Strong research skills, with the ability to gather, analyze, and present information quickly Familiarity with Chinese business culture and regulatory environment is a strong advantage If you are an organized, detail-oriented self-starter with a passion for supporting a growing company, we encourage you to apply. Note : This role requires working with teams across multiple time zones, and some flexibility in working hours may be necessary. 中国虚拟执行助理 职位描述: 我们正在寻找一位高度组织化、积极主动且注重细节的 虚拟执行助理 ,为我们的CEO提供支持并在中国充当我们的业务联络人。理想的候选人应具备类似职位的经验,具备专业水平的普通话能力,并能够在快节奏、动态的环境中舒适工作。这是一个全职的远程职位,要求具有较强的沟通能力,并能协调跨区域团队的工作。职责: 管理和维护CEO的日程安排,包括安排会议并与国际团队协调 作为公司与中国业务合作伙伴之间的联络人,确保清晰的沟通并跟进任务 协调旅行安排,包括签证申请、行程安排和为CEO及团队成员安排住宿 准备和编辑英语和普通话的通信、报告和演示文稿 管理并优先处理各种通信(电子邮件、微信等),及时并专业地回应 组织和管理文件、合同和重要文档,保持准确的记录 以最高的谨慎处理机密信息 根据需要提供行政支持,包括研究和分析以支持决策 及时了解中国相关的法规和商业惯例 协助活动策划、合作伙伴管理以及为代表团或会议提供文化支持 研究本地市场、竞争对手和商业机会 资格: 拥有3年以上执行助理、业务经理或类似职位的经验 具备专业水平的普通话;会粤语者优先 拥有较强的组织和时间管理技能,具备多任务处理和有效优先处理任务的能力 具备出色的中英文书面和口头沟通能力 熟练使用Google商务套件;有Notion、Canva及新闻通讯平台经验者优先 有远程工作和独立工作的经验 注重细节,能够谨慎处理机密信息 拥有学士学位或同等经验 具备较强的研究能力,能够快速收集、分析并呈现信息 熟悉中国商业文化和监管环境者优先 如果您是一位有条理、注重细节且富有激情的自我启动者,热衷于支持一家不断成长的公司,我们鼓励您申请。注 :此职位需要与跨多个时区的团队合作,工作时间可能需要灵活调整。#J-18808-Ljbffr
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