Executive/Senior Executive, Order Management

6 days ago

Singapore Rolls-Royce Power Systems AG Full time

Executive/Senior Executive, Order Management
Location:
Tukang, Singapore (West)
A new opportunity has arisen for a skilled Executive / Senior Executive, Order Management to oversee and bring expertise to our team.
Rolls-Royce Power Systems is headquartered in Friedrichshafen in southern Germany and employs around 9,000 people. The product portfolio includes mtu-brand high-speed engines and propulsion systems for ships, power generation, heavy land, rail and defence vehicles, and for the oil and gas industry.
At Rolls-Royce, we look beyond tomorrow. We continually pioneer integrated power and propulsion solutions to deliver cleaner, safer and more competitive power.
Key Accountabilities:
Manage the order with internal departments (sales, sales engineering, finance, aftersales, logistics), factories, suppliers, and contractors until contract fulfilment, limited to supporting back-end non-technical work requirements.
Create shared folder order file in L drive once Sales has handed over new sales order complete with SOF.
Create engine PO to factory in SAP (MS5).
Execute orders in line with contractual agreements, adhering to the scope of deliveries, delivery dates, and costs.
Liaise with finance for issuance of downpayment/stage payment, Bank Guarantee/Performance Guarantee depending on the contract agreed payment terms.
Create batch number, engine/genset serial number in SAP to facilitate goods receipt (GR) for engines coming into Singapore warehouse and liaise with warehouse for physical goods receipt.
Support coordination on goods movements and perform Goods Receipt (GR) of 3rd party PO upon goods delivered.
Chase for secured payment prior to delivery (TT, LC, etc); Sales to assist where requested in case of delay from customer.
Chase and issue shipping instructions.
Liaise with customer on shipment.
Liaise with factory for dispatch/shipment to Singapore.
Verify delivery notes that all accessories are in order.
Verify invoices from factories and forwarders. Liaise with forwarders on shipment/vessel booking/bill of lading.
Sort accessories and follow up with factories on any discrepancies; Sales engineering to assist where requested.
Liaise with application/sales engineering for any specific technical protocols/certificates (if called for in LC according to contractual terms).
Supervise and ensure dispatch is on schedule.
Generate packing list in SAP (for local delivery).
Process commercial conditions and incoterms and follow up on LC amendments including ensuring all documents as required by LC.
Prepare/compile LC documentation and provide to Finance for LC submission.
Manage, process, and document post-delivery claims for short-shipped/missing parts with customers.
Special assignments from time to time.
Qualifications and Skills:
University studies in Business Administration or equivalent.
Experience in order execution of engineered solution business, minimum 1 year.
Experience in the diesel engine/generator industry or backup power in data centers would be an added advantage.
Good team player with excellent written and verbal communication skills.
Understand Asian cultural differences and business practices and can resolve conflicts effectively.
Able to manage high-stress situations and be accountable for scheduling topics.
Able to multi-task and manage topics simultaneously; an extremely resourceful person.
Always up to date with the progress of the project.
Willingness to travel.
Proficient in the English language.
We offer excellent opportunities to develop, along with a competitive salary and exceptional benefits.
Pioneer Optimum Performance
Join us and you’ll develop your skills and expertise to the very highest levels, working in an international environment for a company known the world over for brilliance and innovation.
Our People are our Power
We are an equal opportunities employer. We’re committed to developing a diverse workforce and an inclusive working environment. We believe that people from different backgrounds and cultures give us different perspectives. The more perspectives we have, the more successful we’ll be.
Rolls-Royce follows a merit-based employee recruitment process and does not charge/accept any payment/security deposit from candidates during the recruitment process. Candidates seeking employment with Rolls-Royce should be cautious of potentially fraudulent communications and offers from individuals and agencies purporting to be from, or acting on behalf of, Rolls-Royce.
Please refer to the Career section on the Rolls-Royce website to verify employment offers or vacancies. Rolls-Royce shall not be liable for any loss, damage, or consequences that may arise from any communication or offer of employment not directly made by Rolls-Royce.
Rolls-Royce reserves the right to take legal action against any individuals or agencies acting on behalf of Rolls-Royce without authorization.
Contract Type:
Permanent
Seniority Level
Mid-Senior Level
Employment Type
Full-time
Job Function
Other
Industries
Machinery Manufacturing
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