Administrative Officer

2 days ago


Singapore Allkin Singapore Ltd Full time

COMPANY DESCRIPTION

Founded in 1978 as Singapore's first family service centre, Allkin Singapore is a community-centric social service agency that believes everyone has the potential to create positive change, regardless of age, race, or background.

Through our service offerings, strategic partnerships, and community initiatives, we unlock opportunities for vulnerable individuals and families to overcome life's challenges, build a brighter future, and inspire others to do the same.

The Administrative Officer is responsible for the smooth running of Clinical Practice, People Development and Policy & Process administrative operations within the Family & Community Support Division. This includes managing financial records, liaising with various department staff and directors, and ensuring seamless workflows that support the division's functions.

DESIGNATION : Administrative Officer / Senior Administrative Officer (FSC HQ)

RESPONSIBILITIES

Practice, People and Process Administrative Support:

  • Support senior management with administrative tasks such as practice standards reports, people development dashboard, data tracking and analysis, audit preparation, and other tasks as needed.
  • Oversee daily divisional correspondence, handling incoming and outgoing communication for the FSC HQ, e.g., smooth operations of phone, email, mail, and Teams.
  • Schedule meetings and appointments and prepare meeting rooms for management meetings, stakeholder engagement sessions and training sessions, including logistics support. Assist with minute-taking when required.
  • Prepare and distribute correspondence, memos, reading materials, and reports.
  • Collaborate with internal and external parties to develop and implement new work processes and systems for the centres/division.
  • Support relevant engagements and staff evaluations.

  • Support Finance, HR, Procurement processes, such as purchase orders, issuing


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