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National University of Singapore | Executive, Risk Management Institute
4 weeks ago
Posting Start Date: 18/11/2024
Job Description
Provide assistance in procurement, financial and administrative matters at Risk Management Institute:
Office & facilities management (35%)
Assist in procurement needs of the research institute and staff by working with procurement business partners
Assist in HR matters (recruitment, appointment/re-appointment, on-boarding/off-boarding) of research/adjuncts/administrative staff by working with the respective hiring teams and HR business partners
Assist in financial matters (i.e. Asset management, etc.) with finance business partners
Coordinate and assist in the HR appointments/administrative matters of academic visitors, visiting professors and interns by working with HR business partner
Provide administrative support for research seminars, conferences, pedagogical talks, and other events and ad-hoc administrative/HR matters of the research institute
Provide general office administrative support and building facilities management
Maintain order supplies and handle general office tasks.
Any other ad-hoc tasks as assigned by reporting manager
Programme support (35%)
Assist with administrative duties for the Master of Science in Financial Engineering (MFE) programme team, including but not limited to – Checking of student records, documentation, providing support at events/exams, coordination with Procurement, HR, Finance offices, liaison with students and lecturers on administrative matters
Assist in financial matters, e.g., payments
Provide general administrative support to the team
PA duties (30%)
Managing director’s calendar, emails, meetings and appointments
Process claims and expense reports and maintain accurate financial records
Organize and coordinate events, seminars and conferences
Uphold confidentiality and manage sensitive information with discretion
Qualifications
Recognised Diploma / Degree with at least 2 years of relevant working experience
Decent understanding and working knowledge of HR matters is a plus
Proficient in the use of Microsoft Office (Word, Excel, PowerPoint, etc.)
Knowledge of good office practices, procedures, IT savvy, and equipment
Meticulous, proactive, a high level of integrity, and organized mindset is essential
Ability to multi-task and work within given timeline
Ability to independently analyze issues and problem-solve when needed
Good interpersonal and effective communication (verbal and writing) skills are essential
Entry-level candidates are welcome to apply
More Information
Location: Kent Ridge Campus
Organization: Risk Management Institute
Department: Administration
Employee Referral Eligible: No
Job requisition ID: 27021
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