HR Admin cum Personal Assistant

4 days ago

Singapore EDUBLITZ PTE LTD Full time

Roles & Responsibilities Job Summary: We are seeking a dynamic and organized HR Admin cum Personal Assistant to provide comprehensive administrative support across HR functions while managing the personal and executive needs of senior leadership. This dual-role position requires exceptional multitasking abilities, discretion, and strong interpersonal skills. Key Responsibilities: Human Resources Administration: Employee Records Management: Maintain and update employee files, contracts, and HR documentation in compliance with company policies and regulations. Recruitment Support: Assist in the hiring process, including posting job openings, screening resumes, scheduling interviews, and onboarding new hires. Payroll Assistance: Support payroll processing by preparing and verifying employee attendance and leave records. HR Policies: Ensure staff adherence to HR policies and procedures, and address basic HR queries. Training Coordination: Organize and track employee training programs and professional development initiatives. Personal Assistant Duties: Diary Management: Manage schedules, appointments, and meetings for senior executives. Correspondence Handling: Manage and prioritize emails, calls, and communications on behalf of the executive. Meeting Preparation: Prepare agendas, minutes, and follow-up actions for meetings. Confidential Support: Handle sensitive information with utmost confidentiality and discretion. Administrative Tasks: Maintain office supplies and ensure the smooth running of office operations. Coordinate and manage internal and external events or meetings. Prepare reports, presentations, and documentation as required. Act as a liaison between departments and external stakeholders. Key Skills and Competencies: Strong organizational and time-management skills. Excellent communication and interpersonal skills. High attention to detail and problem-solving abilities. Ability to handle sensitive information with confidentiality. Proficient in Google / Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Qualifications and Experience: Diploma or degree in Human Resources, Business Administration, or a related field. Proven experience in HR administration and personal/executive assistant roles. Familiarity with employment laws and HR best practices. Work Environment: Dynamic and fast-paced environment requiring flexibility and adaptability. Close collaboration with senior executives and cross-functional teams. Tell employers what skills you have OutlookMicrosoft OfficeMicrosoft ExcelScreening ResumesInterpersonal SkillsAdministrationAdaptabilityAttention to DetailEmployee TrainingHR PoliciesAdministrative SupportHuman ResourcesSchedulingTraining Coordination

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